Finance Travel and Entertainment Representative

Finance Travel and Entertainment Representative

About Us

Helpware is a technology-driven company with offices in the USA, Ukraine, Mexico, and the Philippines which provides Customer Experience & Operational Support for modern companies. Our team of professionals is driven by the purpose of providing best-in-class value-adding services to our partners by leveraging our empowered teams, innovative solutions, and technologies.

Harvey is hiring a full-time, remote contractor to run day-to-day support for our internal travel and expense program. You'll be the first responder in our Slack ticket channels, helping employees with questions about Navan (travel) and Ramp (expense). This is a high-volume, service-oriented role — success means fast, accurate, friendly answers that keep the queue clear.

Position Summary:

As a User Operations Specialist, you will be the frontline support within the User Operations team, reporting to the User Operations Manager. Your role is crucial in providing empathetic and efficient support to our customers. We are seeking someone who loves problem-solving, is adept at handling multiple priorities, and is passionate about working with enterprise customers to ensure a seamless support experience.

Key Responsibilities

• Monitor Slack ticket channels throughout the day and respond to employee inquiries about Navan and Ramp
• Troubleshoot common issues: booking changes, expense submissions, receipt/memo requirements, card declines, reimbursements, policy questions
• Escalate platform bugs or policy exceptions to the right owner (Finance, Ops, or the vendor)
• Track recurring questions and flag documentation or policy gaps
• Meet response-time expectations and keep tickets resolved, not just answered

Qualifications & Skills

• 1–3 years in a support, helpdesk, T&E, or finance-ops role
• Hands-on experience with Navan, Ramp, or comparable platforms (Concur, Expensify, Brex, TravelPerk)
• Clear, concise written communication — you'll live in Slack
• Patient, service-minded, and comfortable saying "no" politely when policy requires it
• Self-directed; able to manage a queue without supervision