Founder's Associate (Recruiting Ops)

We're looking for a Founder's Associate to support two senior leaders across client management, recruiting operations, documentation, and weekly reporting at Hire Overseas. This is not a traditional EA role. You will be embedded directly with leadership, owning real operational responsibilities from day one and growing into a Chief of Staff or equivalent leadership role as the company scales. This role needs to be your primary professional commitment, not a side arrangement. We are looking for someone who is genuinely ambitious, thinks critically without being prompted, uses AI tools as a core part of how they work, and wants to grow into a strategic leadership position alongside a fast-moving global talent company. If you are a high-caliber operator who takes ownership instinctively, communicates proactively, and wants to build a career rather than fill a role, this is the opportunity. Why You'll Want to Join You will be paid in USD (bi-monthly: every 15th and 30th) Paid Time Off in accordance with company policy Observance of Holidays per company guidelines 100% remote setup so you can work wherever you're most productive This role requires availability during US business hours Work directly alongside two senior leaders with full visibility into how the business operates Explicit growth path to Chief of Staff or a senior leadership role as you demonstrate ownership and judgment This role is your career priority, and we will treat it that way What You'll Work On Client and Account Management Support Support senior leaders in managing active client relationships and keeping accounts organized and progressing Track client status, hiring needs, and open items across all active accounts Flag delays, risks, or action items before they become problems Maintain organized client records and ensure all documentation is current and accessible Recruiting Operations Review and screen candidates for active client roles using defined criteria and your own judgment Keep candidate pipelines organized and moving without needing to be prompted Track hiring progress across multiple client accounts simultaneously and surface updates to leadership proactively Coordinate candidate communications and scheduling as needed Documentation and Knowledge Management Own documentation across active projects, client accounts, and internal processes Create and maintain SOPs, meeting notes, and operational records that are accurate and easy to reference Build and improve internal documentation systems so that institutional knowledge does not live only in people's heads Weekly Presentations and Reporting Prepare weekly presentations and status updates for senior leadership review Compile data, highlights, and key action items from across client accounts and internal operations into clear, structured reports Ensure leadership walks into every weekly review fully informed without having to chase for updates AI-Native Workflow Use Claude, Claude Cowork, Claude Code, or similar AI tools as a core part of how you work every day Apply AI to accelerate documentation, research, reporting, candidate review, and any other repeatable task Proactively identify opportunities to use AI to remove friction and improve the quality of your output What You Bring Genuine intellectual horsepower and critical thinking — you solve problems before being asked and surface insights rather than just status updates Strong proficiency with Claude, Claude Cowork, or equivalent AI tools used daily in a professional context — this is a hard requirement Experience in an EA, operations, recruiting coordination, or similar high-ownership support role Excellent written and verbal English communication skills with a polished, professional tone Highly organized with the ability to manage multiple active workstreams simultaneously without dropping details Proactive and self-directed — you do not wait to be told what to do next and you do not need reminders to follow through This must be your primary role and career priority, not a secondary commitment Genuine ambition to grow into a Chief of Staff or senior leadership position over time Nice to Have Experience in recruiting, staffing, or talent operations Background supporting founders or senior executives in a fast-moving startup environment Familiarity with Notion, Slack, HubSpot, or similar tools Experience building internal documentation systems or SOPs from scratch Prior experience in a role that required managing client relationships and internal operations simultaneously How to Apply Please include: Your updated resume A short Loom video (1 to 2 minutes) introducing yourself, describing why this role aligns with where you want to take your career, and walking through a specific example of a time you identified and solved a problem before being asked Only candidates who submit a Loom video will be moved to the next step of the hiring process. If you are ambitious, AI-native, and want to grow into a strategic leadership role by working directly alongside the founders of a fast-moving global talent company, this role gives you the access, the ownership, and the direct path to do exactly that.