Job Description
Details
Site Code:
US611
Requisition ID:
GILDJP00017105
Requisition Title:
Community Engagement Specialist - II*
Description:
Onsite (hybrid) Preferred - Open to Remote Candidates for the right fit.
The Conference Event Planner II will bring congress
planning experience to the team and support the successful execution of
U.S.-based congresses and related meetings. This role is designed for someone
who can independently manage core planning activities for smaller congresses
and provide planning support on larger, more complex meetings, including
timelines, registration, budget tracking, purchase orders, vendor coordination,
and onsite readiness. In addition to supporting execution, this role will help
capture best practices, strengthen planning consistency across the team, and
build broader capability over time while meeting immediate business needs.
Key Responsibilities:
· Lead and coordinate planning efforts for
Tier 2/3 & regional congresses by partnering with planners, business
partners, and vendors to ensure smooth execution and alignment with team goals
· Partner with planners to coordinate and
streamline key processes across U.S. based congresses, including registration
communications, asset and budget management, and data entry.
· Manage the congress allocation process with
departmental points of contact and vendors using an internally bespoke
platform.
· Lead development and maintenance of core
team resources, including planning frameworks, playbooks, roadshow materials,
congress overview slide decks, and best practices documentation, to support
consistent, high-quality execution.
· Support the adoption and integration of new
tools and technologies (including AI solutions) to improve team efficiency.
· Monitor and track deliverables, deadlines,
and congress budgets, proactively identifying and resolving operational gaps,
including invoice follow-up.
· Upload and maintain inventory of structural
and graphic assets.
· Serve as a point of contact for operational
questions and as a connector between planners and other functions.
· Provides post-event analysis, including
event metrics
· May provide training to other
groups/departments on functional policies/processes
Minimum Experience:
· 3+ years of related experience and a BS or
BA degree
· Certified Meeting Professional (CMP),
Certified Tradeshow Marketer (CTSM) or equivalent certification is preferred.
· Experience in biotech or pharmaceuticals
industry preferred.
Ideal Candidate Profile:
· Experience with congress, event or project
coordination, and a willingness to learn new tools and systems.
· Strong organizational and project management
skills, with an eye for process improvement.
· Collaborative, service-oriented mindset;
able to build relationships and communicate clearly at all levels.
· Comfort with ambiguity and the ability to
translate big-picture goals into actionable plans.
· Influences without authority to build
consensus and drive outcomes across highly matrixed teams through effective
collaboration and information sharing.
· Adapts quickly to change, embracing new
information and challenges with a fail-forward, continuous improvement mindset.
Coordinator:
Requisition Start Date:
06/15/2026
Requisition End Date:
12/14/2027
Business Unit:
Gilead Sciences
Site:
US - CA -
Foster City
Location:
US - CA
- Emeryville