HR Officer

About Us

At Cyclops, we are a leading Project Management firm specialized in providing project management services and solutions across multiple industries. We pride ourselves on delivering excellence and helping our clients achieve their goals through effective project execution. As we continue to grow, we are seeking a dedicated and proactive HR Officer to join our young team in Poland.

The HR Officer will play a crucial role in both attracting top talent and supporting our people from their first day to their last. You will split your time between recruitment and HR administration, ensuring that Cyclops Poland grows with the right people and runs smoothly on the HR side.

Key Responsibilities - Recruitment

• Take a leading role in the full recruitment cycle, from job intake with hiring managers to sourcing, screening, interviewing and a signed contract.

• Collaborate with Cyclops’ internal stakeholders (in Poland and Belgium) to identify staffing needs and write job descriptions for project management and engineering roles.

• Publish vacancies and use a variety of channels (e.g. Website, LinkedIn, job fairs, networking events) to attract qualitative talent.

• Build and nurture a talent pipeline, ensuring a positive candidate experience throughout the process.

• Manage candidates in our Applicant Tracking System (Teamtailor) and report on recruitment results.

• Act as an ambassador for Cyclops, representing the organization at job fairs, universities and networking events.

Key Responsibilities - HR Administration & Support

• Prepare employment contracts, annexes and other HR documents in line with the Polish Labour Code.

• Manage onboarding and offboarding, from day one to the last working day.

• Maintain personnel files (akta osobowe) and keep HR data up to date.

• Follow up on leave, absences, sick leave and mandatory medical check-ups.

• Provide input for payroll and act as the contact point for administrative HR questions.

• Administer employee benefits such as private medical care, sports cards and PPK.

• Document and improve HR procedures and processes.

What Makes a Successful HR Officer?

• Bachelor’s degree in Human Resources, Law, Business Administration, Psychology, or a related field.

• At least 4 years experience in recruitment.

• Good knowledge or affinity of/with the Polish Labour Code and HR administrative procedures.

• Fluent in Polish and English.

• Strong interpersonal and communication skills, with the ability to build relationships with candidates and internal stakeholders.

• Excellent organizational skills with a keen eye for detail and the ability to manage multiple processes simultaneously.

• Discretion in handling confidential information.

• Proactive, pragmatic and a true team player.

What We Offer

• Competitive salary on an employment contract (umowa o pracę) and a comprehensive benefits package, such as private medical care, a multisport card, laptop and smartphone with subscription.

• Opportunities for professional growth and development.

• A dynamic, collaborative and supportive work environment where you can share ideas, learn from colleagues and make a meaningful impact.

• The opportunity to collaborate with a diverse, international team across our offices in Poland and Belgium.

Join us at Cyclops and help us shape the future of project management by bringing the best talent on board and taking care of our people!