HR & Payroll Administrator

HR & Payroll Administrator

Department: Human Resources
Reporting to: HR Operations Manager
Location: Dublin [Hybrid]
Employment Type: Full-time / 6 months Contract

The Appeals Centre Europe’s (ACE) vision is the creation of an online environment in the European Union (EU) that protects freedom of expression and human rights through the empowerment of people and communities who use online social media platforms.

To achieve this, the Appeal Centre independently and impartially resolves disputes raised by people and communities in the EU about the application of content standards by social media platforms.

The HR & Payroll Administrator will provide administrative and operational support to the HR and Payroll function, assisting with the day-to-day delivery of HR and payroll activities across the business.

Reporting directly to the HR Operations Manager, this role will support the effective administration of the employee lifecycle, ensuring employee records are maintained accurately, payroll information is processed efficiently and HR processes are completed in a timely and confidential manner.

This is an excellent opportunity for someone looking to develop their career in HR and payroll administration, gaining exposure to a broad range of HR activities while working closely with the HR Operations Manager.

Key Responsibilities

1. HR Administration

• Maintain accurate and up-to-date HR and payroll employee records, both electronic and paper-based and maintain employee files and ensure all HR documentation is stored securely and in line with GDPR requirements.
• Assist with the preparation of employment contracts, offer letters, variations to contracts and other HR documentation, ensuring HR processes comply with relevant employment legislation and company policies.
• Support the onboarding process for new employees, including issuing paperwork, coordinating pre-employment checks and ensuring all documentation is completed.
• Assist with employee changes, including starters, leavers, promotions, salary changes and changes to personal details.
• Respond to routine employee HR queries, escalating more complex matters to the HR Operations Manager.
• Provide general administrative support to the HR Operations Manager as required.

• Assist with the preparation of routine HR reports, employee data and payroll information.
  

2. Payroll Administration

• Assist with the preparation and administration of monthly payroll.
• Collect, check and input payroll information, including new starters, leavers, salary changes, overtime, bonuses, absences and other payroll adjustments.
• Ensure all relevant payroll documentation and approvals are received in advance of payroll deadlines.
• Maintain accurate records of annual leave, sick leave and other employee absences.
• Liaise with the payroll provider to resolve routine payroll queries.
• Assist with payroll reconciliations and checks to ensure information is accurate before submission and provide these to the finance team for review and processing to meet agreed deadlines.
• Handle payroll and employee information with the highest level of confidentiality.
• Respond to routine employee payroll queries, escalating more complex matters to the HR Operations Manager or the Finance team as appropriate.

3. Recruitment & Onboarding Support

• Assist with the administration of recruitment activities, including arranging interviews and communicating with candidates.
• Prepare recruitment documentation and support the coordination of the onboarding process.
• Ensure new starter information is accurately captured and communicated to payroll.
• Support the HR Operations Manager with maintaining recruitment and vacancy records.

4. Employee Support & HR Processes

• Act as a first point of contact for general HR administrative queries.
• Assist with the coordination of employee training and development activities.
• Maintain training records and assist with monitoring mandatory training requirements.
• Support the administration of probation reviews, employee meetings and performance management processes.
• Assist with the organisation of employee engagement initiatives and HR-related communications.

Skills & Experience

Essential:

• Previous experience in an administrative or office-based role.
• A relevant HR or payroll qualification.
• Strong organisational and administrative skills with excellent attention to detail.
• Good numerical skills and confidence working with figures.
• Strong IT skills, particularly Microsoft Word and Excel.
• Excellent written and verbal communication skills.
• Ability to handle confidential and sensitive information professionally.
• A proactive approach with the ability to manage multiple tasks and meet deadlines.
• A willingness to learn and develop within HR and payroll.
• Basic knowledge of employment legislation and GDPR.