HR Specialist

Duties:

1. HR Compliance
   1. Manage the OSHA recordkeeping/reporting i.e. Form 301, Form 300, Form 300A
   2. Employment posters – ordering, communicating and displaying
   3. Manage the CA live scan compliance program
   4. Track sexual harassment prevention training (SHPT)
   5. I9 recordkeeping, updating and purging
   6. Update the employee handbook under the guidance of the Sr. Director, HR
2. Worker’s Compensation (WC)
   1. Manage the WC claim process
   2. Document work related illnesses and injuries and authorize medical treatment
   3. Identify the cause of injuries and illnesses and coordinate with safety personnel to correct hazards
   4. Assist the HR Manager with WC leaves of absence
   5. Assist the HR Manager with the WC audit
3. Assist the HR Manager with leave of absence administration
   1. Responding to EE inquiries
   2. Meeting with employees to explain their leave rights and options
   3. Tracking leave time, doctor’s notes, insurance payments, and other transactions
   4. Responding to accommodation requests and assisting in the interactive process
4. Payroll Support
   1. Contact supervisor to approve timecards
   2. Assist with various payroll tasks as needed
   3. End-goal – learn all facets of payroll to perform as payroll back-up
5. Administrative Support
   1. Respond to requests for ergonomic equipment and request a doctor’s note, when applicable
   2. Update the AMG communications platform
   3. Manage the HR email inbox and collect mail
   4. Other duties as assigned

Qualifications:

• Must possess a vibrant personal relationship with Jesus Christ and agree with the Joni and Friends statement of faith
• Desire to serve in a growing and dynamic Christian service ministry
• Understanding of Christian ministry, specifically disability ministry
• Experience with ADP or similar HRIS/payroll systems required
• A minimum of 2-3 years of worker’s compensation claims management, OSHA recordkeeping, multi-state leave of absence administration and HR compliance.
• A minimum of 2-3 years of multi-state payroll processing, preferred
• Bachelor’s degree preferred
• Requires advanced proficiency with software platforms to include Microsoft Office applications and intermediate to advanced Microsoft excel and Power Automate.
• Strong organizational skills with the ability to effectively prioritize and manage multiple responsibilities and deadlines
• Excellent analytical and problem-solving skills to include recommending solutions
• Excellent interpersonal communication skills, both verbal and written
• Ability to maintain confidentiality and exercise discretion in handling sensitive information
• Detail oriented with strong process accuracy and follow-through
• Adaptable, dependable, and able to work independently while collaborating effectively with others
• Servant-hearted approach to supporting employees and organizational needs

Physical Requirements:
This position primarily involves sedentary work in an office setting. The employee must be able to sit for extended periods, operate a computer and other standard office equipment, communicate clearly in person and over the phone, and occasionally stand, walk, bend, or reach to access files and supplies. The role may also require occasionally lifting or carrying items up to 20 pounds.

Work is performed primarily in a professional office environment with standard lighting, temperature conditions, and moderate noise levels. Employees are expected to maintain professionalism, safety awareness, and ergonomic practices while performing all assigned duties.

Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions of the job.

Compensation: $28.85 - $35.34 per hour. This is a hybrid position working in the Agoura Hills office on Monday, Tuesday, and Thursday. Wednesday and Friday are remote workdays.

EMPLOYEE MINISTRY ENGAGEMENT:

Joni and Friends is a Christ-centered community. Therefore, we expect every employee at Joni and Friends to excel in their walk with Christ and in their specific employment role in our Christian community. We purposely create a gospel-centered environment and offer leadership and development training to help employees perform their work with integrity and excellence, serving in our Christian community at Joni and Friends to fulfill our religious ministry: to share the gospel and serve people living with disabilities.

All employees do this, regardless of their specific role, by:

• Modeling Joni and Friends’ Christian beliefs and practices to advance our gospel mission during working hours and nonworking hours
• Supporting fellow staff and volunteers at Joni and Friends in following Christ, by praying for each other, sharing Scripture and setting an example of how to live a faithful Christian life
• Engaging in the lives of people living with disabilities with love, dignity, and in a manner that commends and proclaims the gospel.
• Participating or leading in prayer and worship during meetings, events, and outreaches
• Affirming the Joni and Friends Statement of Faith annually and not engaging in any conduct or promoting any religious beliefs inconsistent with such beliefs
• Upholding and advancing Joni and Friends’ Mission and Vision through a focus on our Values.
• Actively attending a church that has a statement of faith that does not contradict Joni and Friends’ Statement of Faith

Joni and Friends seeks to glorify God in the way we conduct ourselves, and in the work we do together as a Christian community. Employment at Joni and Friends is not only a job but a ministry and a calling from God.