HR Specialist

Job Summary

The HR Specialist provides administrative and operational support to the Human Resources Department, with a focus on onboarding administration, employee records, HR systems, compliance tracking & reporting, and employee engagement initiatives.

This position plays an important role in supporting a positive new hire experience while ensuring employee information is accurate, required documentation is maintained, and HR processes are completed efficiently and consistently across the organization.

Key Responsibilities

• Initiate and track background checks and MVR screenings, escalating concerns to HR Management.
• Maintain employee records, including offer letters, screening results, and other required documentation.
• Manage employee accounts across designated HR systems, including new hire setup and terminations.
• Support the Company's Driver Eligibility Program by tracking documentation, insurance expirations, and compliance requirements.
• Monitor completion of handbook acknowledgments and other required employment documents.
• Coordinate employee surveys, track participation, and assist with basic reporting.
• Provide general administrative support for recruiting, onboarding, and other HR initiatives.
• Respond to routine HR inquiries and assist with department projects as needed.\

Education and Experience

• High school diploma or equivalent required; additional education or course work in Human Resources, Business Administration, a related field preferred.
• Previous administrative, customer service, HR/ Recruiting, or experience a plus.
• Restaurant or multi-location experience is a plus but not required.

Skills and Competencies

• Strong organizational, communication, and problem-solving skills with attention to detail.
• Ability to manage multiple priorities, work independently, and collaborate with a team.
• Proficiency in Microsoft Office; ADP and Toast experience preferred.
• Ability to maintain confidentiality and handle sensitive information appropriately.

Key Performance Indicators (KPIs) / Success Metrics

• Maintain accurate and timely employee and driver eligibility records
• Ensure completion of required new hire documentation
• Support employee engagement through effective survey administration and participation tracking.

Working Conditions

• Hybrid work environment
• Fast-paced environment with multiple deadlines and competing priorities

Physical Requirements

• Primarily sedentary office work requiring extended periods of sitting.
• Frequent typing, computer use, telephone communication, and document review.
• Ability to occasionally stand, walk, bend, and reach.

Benefits

• Full benefits package including medical, dental, vision, 401k, paid time off, and other company programs.
• Coal Card Meal Allowance- Employees receive a 25% discount on meals plus an annual allowance (pro-rated in the year of hire). Unused funds expire at year-end. All used funds are taxable and reported on your W-2.
• Pizza Perks Program – Employee Discounts
  Access exclusive discounts on travel, childcare, wellness, and more through Grimaldi’s Pizza Perks discount site.
• Cell Phone Allowance: Eligible employees may receive a monthly cell phone reimbursement in accordance with Company policy. Reimbursement amounts may vary by position.