Influencer (Creator) Coordinator

Company Overview

Creator Match builds creator programs for the fastest-growing Tech Brands in the world.

Trusted by the world's largest AI & tech brands, including Lovable, Notion, Zapier, Wispr Flow, Gamma, Gusto and more. We've also paid out millions to Tech/B2B Creators.

Who we are: A full-stack creator marketing agency (brand-side, not talent-side) that helps with end-to-end strategy through execution.

How we help Tech Brands

• Short-form creator partnerships (LinkedIn, Instagram, TikTok, Twitter/X, YouTube Shorts)

• Long-form creator partnerships (YouTube, Newsletter)

• Paid media (influencer whitelisting + boosting)

• Brand trips and IRL events

• Influencer gifting

Overview

Creator Match is seeking a Creator Coordinator to support the operational execution of creator marketing campaigns. This role is responsible for keeping creator communication, sourcing information, campaign trackers, content submissions, and creator deliverables organized and moving forward.

The Creator Coordinator works closely with Creator Associates and Creator Marketing Managers to ensure creator-side tasks are completed accurately, on time, and with clear documentation.

Role Summary

The Creator Coordinator supports creator-side campaign execution through research, outreach administration, follow-ups, data entry, content logistics, and campaign tracking.

This role is highly execution-focused and requires exceptional attention to detail, responsiveness, organization, and follow-through.

The Creator Coordinator does not independently own creator strategy, pricing, negotiations, or commercial decisions. More complex creator interactions, including approved offer delivery and substantive content feedback, are primarily handled by the Creator Associate.

Core Skillsets Required

Creator Research & Sourcing Support

• Research creator contact information, social profiles, audience details, and platform presence.

• Assist with completing sourcing documents, including social links, example posts, follower counts, and relevant creator information.

• Maintain organized sourcing lists and ensure required information is complete.

• Support creator and agency outreach using approved templates and instructions.

• Send outreach follow-ups to creators who have not responded.

• Monitor creator responses and route substantive questions or requests to the Creator Associate or CMM.

• Track creator interest, availability, and outreach status.

• Identify missing creator information and follow up as needed.

Creator Communication & Administrative Support

• Monitor creator communication channels and inboxes for new messages and requests.

• Respond to routine administrative questions using approved guidance.

• Route pricing, negotiation, contractual, or strategic questions to the appropriate owner.

• Send approved reminders related to deadlines, onboarding requirements, and outstanding deliverables.

• Maintain organized creator communication records.

• Support Creator Associates in managing multiple active creator conversations.

• Ensure important creator responses and concerns are visible to the team.

Offers & Onboarding Administration

• Support preparation and documentation of creator offers.

• Maintain offer status, creator responses, and confirmed creator information in campaign trackers.

• Follow up on outstanding offers when directed by the Creator Associate or CMM.

• Update approved rates and offer outcomes in campaign systems.

• Move accepted creators into confirmed campaign tracking.

• Personalize creator draft documents and onboarding materials.

• Send approved welcome communications and onboarding reminders when assigned.

• Track outstanding creator onboarding requirements and flag delays.

• Ensure creator onboarding records are accurate and complete.

Content & Draft Logistics

• Monitor creator inboxes and communication channels for draft submissions.

• Collect incoming drafts and share them with the appropriate internal reviewers.

• Follow up with creators on missing or late drafts.

• Track draft submission dates, review status, approvals, and outstanding revisions.

• Maintain accurate draft status in campaign trackers.

• Coordinate approved reminders related to content approvals and posting deadlines.

• Flag delayed submissions, repeated missed deadlines, or missing content.

• Support the Creator Associate and Draft Reviewer in keeping content workflows on schedule.

Live Content & Campaign Tracking

• Monitor scheduled creator posts and identify when content goes live.

• Collect live-post links and share them with the internal team.

• Perform initial checks for obvious issues with required disclosures, brand mentions, or posting requirements.

• Flag potential compliance or content issues for review.

• Update creator-side campaign records with live-post dates and relevant links.

• Maintain accurate records of creator deliverables and outstanding obligations.

• Support requests for creator performance information and campaign documentation.

Creator Data & Documentation

• Maintain creator contact information, outreach status, offer outcomes, and campaign participation records.

• Update creator CRM information as directed.

• Document creator responses, communication history, and administrative follow-ups.

• Support accurate tracking of approved rates, onboarding progress, and content status.

• Identify missing or inconsistent records and correct them promptly.

• Maintain organized documentation that supports campaign reporting and future creator engagement.

Cross-Functional Collaboration

• Work closely with Creator Associates to execute assigned creator-side tasks.

• Support CMMs with accurate sourcing information, tracking, and administrative coordination.

• Partner with Draft Reviewers to ensure content submissions reach the correct reviewers.

• Coordinate with Account Coordinators to keep campaign information consistent across systems.

• Escalate risks, unusual creator requests, and delays promptly.

• Maintain clear task ownership and communicate progress proactively.

Additional Responsibilities

• Help improve creator tracking, outreach administration, and documentation workflows.

• Identify repetitive tasks that can be standardized or automated.

• Support broader Creator Marketing initiatives and assigned projects.

Important Culture Notes

We’re not going to sugarcoat it… this is NOT your typical 9-5 corporate job.

We work long hours, juggle a lot at once, often work weekends, and bend over backwards for our clients. It’s fast-paced, high-stress, and not for the faint of heart. We run lean, move fast, and only bring on A-team players. Everyone is an owner, in the trenches, and expected to take full ownership while having each other’s backs. If you're looking for structure, predictability, or a cushy corporate setup where you can “coast”, this isn't the right fit.

That said, we genuinely love what we’re building. We get to run impactful campaigns with some of the coolest billion-dollar Brands on the planet. We help B2B Creators get paid. We thrive in the chaos, wear multiple hats, learn a ton, and have a blast doing it.

This will be a pivotal company hire. Is that person you?

Application Process

Our team reviews applicants on a rolling basis in 2-week sprints. Successful applicants will be invited to move forward with the following process:

1. Pre-Screening Questions via Loom Recordings

2. HR Screening

3. Paid Assessment

4. Hiring Manager Interview

5. Leadership Interview