Intellectual Property Legal Assistant

JOB DUCK IS HIRING AN INTELLECTUAL PROPERTY LEGAL ASSISTANT

For ambitious, culturally diverse, curious minds seeking booming careers, Job Duck unlocks and nurtures your potential. We connect you with rewarding, remote job opportunities with US-based employers who recognize and appreciate your skills, allowing you to not just survive but thrive. As a lifestyle company we ensure that everybody working here has a fantastic time, which is why we’ve earned the Great Place to Work Certification for 4 years!

Role Overview

Join Job Duck as an Intellectual Property Legal Assistant and become a key contributor in supporting intellectual property operations within a fast-paced and detail-driven environment. In this role, you will work closely with legal professionals to manage trademark filings, track critical deadlines, and maintain accurate documentation across a wide range of IP matters. Your ability to stay organized, communicate clearly, and handle high volumes of work with precision will directly impact the success of client portfolios. This is an ideal opportunity for someone who thrives in structured workflows, enjoys solving problems, and takes pride in producing accurate, high-quality work. If you are proactive, dependable, and motivated by clear processes and accountability, this role offers both growth and meaningful impact.

Schedule:

Monday to Friday from 9:00 AM to 6:00 PM CST (USA)

Your Responsibilities Will Include but Are Not Limited To:

• Providing administrative and operational support to IP attorneys
• Coordinating meetings, calendars, and deadlines across teams
• Collaborating with internal teams to support brand protection initiatives
• Preparing and filing trademark applications and related documentation
• Conducting trademark and patent research using relevant databases
• Coordinating with international counsel for global filings
• Assisting with enforcement tasks, including cease-and-desist letters and disputes
• Drafting and managing responses to Office Actions, Statements of Use, and other filings
• Tracking deadlines and ensuring timely submission of all IP-related filings
• Maintaining and updating intellectual property docket systems
• Serving as a primary contact for clients regarding trademark status and updates
• Assisting with trademark intake and conducting preliminary clearance checks
• Supporting the onboarding of new clients into IP management systems
• Preparing intake documentation and engagement letters and tracking leads
• Filing and organizing legal documents such as declarations, assignments, and POAs
• Maintaining accurate client portfolios in internal systems
• Supporting billing entries, fee tracking, and scheduling activities

What We’re Looking For:

• At least two years of remote work experience required
• Strong English communication skills required
• Experience working with U.S. based companies or law firms preferred
• Prior legal or law firm experience strongly preferred
• Intellectual property experience, including trademark or patent, is a plus
• Familiarity with IP databases such as USPTO or WIPO is beneficial
• Experience handling CRM systems and document management tools is preferred
• Ability to manage multiple priorities and deadlines effectively
• Team player with a collaborative mindset
• Ability to work under pressure while maintaining accuracy
• Strong time management and organizational skills
• Experience creating systems, checklists, and structured workflows

What’s In It for You?

• Monthly compensation starting from 1150 USD to 1220 USD
• Paid time off.
• 100% Remote, Full-Time, Long-Term Career Opportunity.
• Parental leave.
• Opportunities for professional development and training
• Dedicated support from our team.
• A chance to work with clients who share our values.

Ready to dive in? Apply now and make sure to follow all the instructions!

DISCLAIMER: Every candidate must pass each step in our application process to become part of our team. Ensure you have all the required documentation ready to streamline your application process.