Intellectual Property Paralegal (Talent Pool)

About the Role

Our client is looking for an experienced Assistant IP Manager to support and manage the day-to-day operations of its trademark practice.

This role covers the full trademark lifecycle, from pre-filing assessments and registration to prosecution, contentious proceedings, and client relationship management.

Working closely with the Founder, the successful candidate will be expected to handle trademark matters independently, provide strategic guidance to clients, and ensure the smooth execution of IP-related operations across multiple jurisdictions.

Key Responsibilities

1. Trademark Search & Registration

• Conduct pre-filing trademark searches and assess trademark registrability.
• Advise clients on brand protection strategies and potential registration risks.
• Prepare and file trademark applications across multiple jurisdictions through direct national filings and the Madrid Protocol.
• Monitor application timelines and maintain accurate records in the case management system.

2. Trademark Prosecution & Dispute Management

• Review office actions and objections issued by intellectual property offices.
• Draft and file responses to examination reports, objections, and other office actions.
• Initiate and manage trademark oppositions, revocations, and invalidation proceedings against third parties.
• Handle and defend against oppositions, revocations, and invalidation actions filed by third parties.
• Research trademark laws, regulations, and practices across relevant jurisdictions.

3. Client & Stakeholder Management

• Communicate with clients, overseas associates, and trademark offices regarding application progress and related matters.
• Provide recommendations on brand protection strategies and trademark filing approaches.
• Prepare client quotations, including recommendations on filing routes, jurisdictions, trademark classes, and filing scope.
• Issue client invoices upon confirmation of instructions.

4. Legal Documentation & Operational Support

• Draft trademark-related contracts and licence agreements when required.
• Maintain accurate documentation and case records.
• Contribute to the improvement of internal operational processes, workflows, and case management systems.

Ideal Candidate Profile

• Experience in Intellectual Property (IP), particularly trademark law and practice.
• Previous experience as an IP Paralegal, Trademark Executive, Trademark Specialist, IP Associate, or in a similar role.
• Strong understanding of trademark registration, prosecution, and contentious proceedings.
• Familiarity with direct national trademark filings and the Madrid Protocol.
• Ability to independently manage trademark matters across multiple jurisdictions.
• Strong legal research, drafting, and analytical skills.
• Excellent written and verbal communication skills.
• Meticulous, proactive, highly organised, and capable of managing multiple cases simultaneously.
• Comfortable working directly with the Founder and handling responsibilities with a high degree of independence.

What to Expect

• Full-time employment (remote - independent contractor)
• Monday to Friday, 9:00 AM – 6:00 PM.
• Direct collaboration with the Founder.
• Exposure to international trademark matters and multiple jurisdictions.
• Opportunity to contribute to the development of trademark practice operations and processes.