IT Asset & Software Licensing Specialist (Mid-Level)

KEY RESPONSIBILITIES

1. Software License & Subscription Management (Main Responsibilites)

• Maintain an accurate inventory of corporate software licenses, SaaS subscriptions, and enterprise agreements.
• Monitor license allocation, utilization, renewal dates, and contractual terms.
• Coordinate subscription renewals with Finance, Legal, and relevant business owners.
• Identify unused licenses and opportunities for cost optimization.
• Support software license compliance and maintain relevant procurement records.

2. IT Asset Lifecycle Management

• Maintain and continuously update the master IT asset register, including serial numbers, specifications, assigned users, location, warranty, and asset status.
• Track the complete asset lifecycle, from acquisition and assignment to return, redeployment, and disposal.
• Manage HQ inventory and coordinate stock availability with regional offices.
• Conduct periodic physical and system-based asset audits.
• Coordinate secure equipment collection, data sanitization, and disposal of retired devices.
• Maintain asset documentation and evidence supporting ISO 27001 and internal audit requirements.

3. IT Operations & Planning

• Coordinate with cross functional team to prepare payment plan and deliver IT equipment for new hires and internal transfers.
• Track onboarding equipment delivery to ensure readiness before employees' start dates.
• Prepare periodic reports on IT procurement spending, asset inventory, depreciation, and upcoming CAPEX requirements.
• Maintain procurement and asset management documentation in Jira, ERP, or relevant systems.
• Identify opportunities to streamline procurement workflows and improve operational efficiency.

REQUIREMENTS

• 3 years of experience in IT Asset Management, IT Operations within a technology-oriented environment.
• Understanding IT hardware specifications, including CPU, RAM, storage, and device configurations.
• Familiarity with ITAM or asset management tools such as Snipe-IT, ServiceNow or Microsoft Intune.
• Basic understanding of software licensing, SaaS subscriptions, and renewal management.
• Familiarity with ISO 27001, ITIL, ERP, or Jira-based workflows is a plus.
• Good Microsoft Excel or Google Sheets skills for inventory tracking and reporting.
• Intermediate to advanced English communication skills.
• Attention to detail and accuracy in documentation and record-keeping.
• Proactive, accountable, and process-oriented working style.

WHY YOU'LL LOVE WORKING WITH US

• Supportive and flexible working environment
• MacBook provided
• Premium health insurance
• SHUI contributions which comply with local laws along with premium health insurance
• Guaranteed 13th-month salary
• 15 paid annual leave days per year
• Work from home 3 days/month
• Company trip, happy hour, free snack and coffee