Junior Account Manager

About the Role

Infinite Group is looking for a Junior Accounts Manager to support its Finance and Accounting team. The role involves handling daily accounting transactions, maintaining accurate financial records, processing payments, and assisting with financial reporting across the group's businesses.

Key Responsibilities

1. Accounts Payable

• Receive and process supplier invoices through the Accounts Payable shared mailbox.

• Enter invoices into MYOB, ensuring correct entity allocation, general ledger (GL) coding, and GST treatment.

• Verify that invoices have the necessary approvals before scheduling payments.

• Prepare payment runs through Pay.com for review and authorisation.

• Ensure payments are prepared ahead of the required payment deadlines.

• Reconcile supplier statements monthly and investigate any discrepancies.

2. Supplier Management

• Maintain accurate supplier records in MYOB and Pay.com.

• Update supplier information, including contact and banking details.

• Independently verify any changes to supplier bank details by contacting a known supplier representative.

• Keep proper documentation and evidence of supplier verification to prevent fraudulent transactions.

3. Accounts Receivable and Commission Reconciliation

• Prepare and issue invoices for consulting fees, leasing fees, and marketing recoveries.

• Record and allocate incoming payments accurately.

• Monitor outstanding invoices and conduct regular debtor follow-ups.

• Reconcile upfront and ongoing (trail) commission payments against lender and aggregator statements.

• Identify and report commission discrepancies, payment shortfalls, and clawbacks.

4. Bank and Balance Sheet Reconciliation

• Reconcile all Westpac operating bank accounts in MYOB on a weekly basis.

• Complete full bank reconciliations at month-end.

• Investigate and clear outstanding transactions, suspense accounts, and clearing accounts.

• Prepare intercompany transactions and shared cost recharge entries for review.

5. Expense and Company Card Management

• Reconcile company card transactions and employee reimbursements through Weel.

• Ensure every expense has a corresponding receipt and documented business purpose.

• Allocate expenses to the correct general ledger accounts.

• Split shared expenses across the group's three businesses where applicable.

• Follow up with employees regarding missing receipts or incomplete expense documentation.

6. Payroll Support

• Check Employment Hero timesheets and ensure they have been approved before each payroll cycle.

• Prepare payroll inputs and supporting documentation for review.

• Reconcile payroll runs against MYOB payroll journals.

• Assist in checking PAYG withholding and superannuation liabilities.

• Identify and report payroll discrepancies for correction.

7. Month-End Closing and Compliance

• Complete assigned month-end accounting tasks within the required deadlines.

• Prepare accruals, prepayments, and balance sheet supporting schedules.

• Prepare GST and BAS working papers for review and lodgement by the authorised Australian representative or tax agent.

• Maintain accurate financial records and supporting documentation.

• Assist with audit requests by providing complete and properly referenced financial schedules.

8. Process Improvement and Documentation

• Document accounting procedures and workflows through Standard Operating Procedures (SOPs) in SharePoint.

• Identify repetitive manual tasks and recommend opportunities for automation.

• Work with the Business Analyst to improve accounting processes and operational efficiency.

9. Internal and External Communication

• Respond to supplier, employee, and management inquiries through shared email inboxes and Microsoft Teams.

• Handle questions relating to payments, expenses, outstanding invoices, and financial transactions.

• Coordinate with internal departments and business leaders to resolve accounting concerns.

• Provide timely updates and escalate issues when necessary.

Important Role Expectations

• Maintain a high level of accuracy and attention to detail.

• Follow established financial approval processes and internal controls.

• Maintain confidentiality when handling financial, employee, and client information.

• Meet weekly reconciliation and month-end deadlines.

• The role is responsible for preparing transactions and payment runs but does not have authority to approve or release payments.

Qualifications and Experience

• Bachelor's degree in Accountancy or Business Administration majoring in Accounting.

• 2–4 years of accounting experience.

• At least 1 year of experience supporting Australian businesses.

• Hands-on experience with MYOB or Xero.

• Knowledge of Australian GST, BAS, PAYG withholding, and superannuation.

• Good Excel skills, including VLOOKUP/XLOOKUP and Pivot Tables.

• Strong attention to detail and communication skills.

Preferred Experience

• Employment Hero, Pay.com, or Weel.

• Commission reconciliation.

• Experience handling multiple entities or companies.

• Previous remote work experience.

Systems Used

• MYOB

• ProSpend

• Employment Hero

• Pay.com

• Weel

• Westpac

• Microsoft 365

Important Notes

• This is a full-time, fully remote position.

• Applicants must have a reliable internet connection, backup power, and a dedicated workspace.