Leave Of Absence Specialist

Leave of Absence Specialist

Location: Minnetonka, MN (Hybrid)

Duration: 4 Month Contract

Work Schedule: Hybrid, Tuesday-Thursday onsite; Monday and Friday remote

Pay: $38.47-$43.27

Position Overview

We are seeking an experienced Leave of Absence (LOA) Specialist to administer and manage employee leave programs for a large, multi-state organization. This role serves as the primary point of contact for employees, leadership, Human Resources, and third-party leave administrators regarding leave-related matters. The ideal candidate will have extensive experience managing FMLA, Short-Term Disability (STD), Long-Term Disability (LTD), ADA accommodations, and Workers Compensation processes while ensuring compliance with federal and state regulations.

Key Responsibilities

Leave Administration

• Administer leave programs by reviewing employee leave requests and determining eligibility and certification in compliance with company policies and state/federal regulations.
• Manage and process leave cases including FMLA, statutory leaves, Short-Term Disability (STD), and Long-Term Disability (LTD).
• Ensure all leave-related documentation is accurately maintained and uploaded into employee records.
• Track and manage leave cases throughout the entire leave lifecycle, including return-to-work coordination.

Employee Support & Communication

• Serve as the primary contact for employees regarding leave, disability, and absence-related inquiries.
• Provide guidance, policy interpretation, and support regarding leave programs and processes.
• Communicate absence status and return-to-work information to employees and leaders.
• Participate in the interactive process when accommodations are required under ADA guidelines.

Vendor & Stakeholder Partnership

• Act as the liaison between employees, HR, and the third-party leave administrator.
• Ensure leave-related issues are resolved accurately and in a timely manner.
• Collaborate with Management, Employee Relations, Payroll, Benefits, and Legal teams to ensure compliant administration of leave cases.
• Escalate complex or sensitive cases to the appropriate stakeholders as needed.

Compliance & Process Improvement

• Maintain compliance with federal and state employment laws, including:
  • Family and Medical Leave Act (FMLA)
  • Americans with Disabilities Act (ADA)
  • Workers Compensation
  • State-specific leave regulations
• Identify process improvement opportunities and work with internal teams and external vendors to implement solutions.
• Pull reports, analyze leave data, and provide recommendations to improve leave administration processes.
• Serve as a subject matter expert (SME) for leave-related policies and procedures.

Required Qualifications

• Bachelors Degree in Human Resources, Business Administration, or a related field.
• 4+ years of Human Resources experience.
• 4+ years of experience managing Leave of Absence cases, including FMLA, STD, and LTD, in a mid-to-large organization (2,000+ employees).
• Strong knowledge of:
  • Leave of Absence Administration
  • FMLA
  • ADA
  • Statutory Leave Programs
  • Workers Compensation
  • STD/LTD Programs
• Experience working directly with third-party leave administrators.
• Strong customer service, communication, and problem-solving skills.
• Ability to independently manage multiple cases and priorities while maintaining attention to detail.

Preferred Qualifications

• Experience administering leave programs across multiple states.
• Understanding of payroll and benefits administration and how they impact leave management.
• Experience with:
  • UKG
  • ServiceNow
  • Microsoft Excel
• Strong analytical and reporting skills.
• Ability to navigate multiple HR systems and databases.

Work Environment

• Hybrid work schedule based in Minnetonka, MN.
• In-office Tuesday through Thursday.
• Work from home Monday and Friday.
• Collaborative environment with HR, Employee Relations, Legal, Management, and external leave vendors.
• Opportunity to work independently while supporting a critical employee-facing function.

This is a Contract position based out of Minnetonka, MN.

The pay range for this position is $38.47 - $43.27/hr.

Individual compensation offered for this position within this range will depend on many factors, including qualifications, skills, relevant experience, job knowledge, geographic location, internal equity, and other pertinent job-related factors.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: Medical, dental & vision Critical Illness, Accident, and Hospital 401(k) Retirement Plan Pre-tax and Roth post-tax contributions available Life Insurance (Voluntary Life & AD&D for the employee and dependents) Short and long-term disability Health Spending Account (HSA) Transportation benefits Employee Assistance Program Time Off/Leave (PTO, Vacation or Sick Leave)

This is a Contract position based out of Minnetonka, MN.

This position is anticipated to close on Nov 11, 2026.

This is a fully onsite position in Minnetonka,MN.

About Aston Carter

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® Platinum Award winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com for other accommodation options.

San Francisco Fair Chance Ordinance: Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.

Massachusetts Lie Detector: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

Use of Artificial Intelligence (AI): We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.