Logistics Administrator

-B2B Order Entry / Logistics Coordination / Hybrid Working-

A Japanese company based in Amstelveen is looking for a Logistics Administrator to support their expanding business.

Working in their multi-national team, the Logistics Administrator will handle B2B order entry, logistics coordination, and related administration. This role would suit someone who can work accurately in a fast-paced environment, manage multiple priorities, and communicate confidently in English with delivery companies and logistics partners. An understanding of Japanese culture or language would be highly advantageous. Training will be provided.

(Ref: ST60798- Please include this when making any enquiries.)

Main Responsibilities:

Sales Administration

• Correspond with clients, group companies, warehouse companies and forwarding agents

• Arrange sales orders: check client orders, draft and send order confirmations, prepare shipping instructions, check products for shipment and manage loading schedules

• Manage approximately 20–30 orders simultaneously, ensuring smooth order processing and timely delivery

• Arrange export operations and related documentation

• Draft and send invoices and maintain accounts receivable list

• Communicate with customers regarding payments and maintain relationships with logistics partners

• Resolve daily logistics issues and propose improvements for logistics and operations

• Carry out administrative tasks related to monthly closing

• Handle multiple tasks and priorities effectively in a fast-paced working environment

Purchase Administration

• Arrange purchase orders and manage shipping schedules and import operations based on purchase officer’s instructions

• Resolve issues related to logistics and importing

• Create and maintain product specifications and labels

• Perform administrative tasks related to HACCP management and item registration

• Carry out administrative tasks related to monthly closing

General Administration

• Support overall sales and purchasing operations including document filing, data entry, and report preparation in Excel and Word

Ideal Candidate:

• Able to start as soon as possible

• Interested in B2B order entry, logistics coordination, and working in an international business environment

• Able to handle approximately 20–30 orders per day accurately while managing multiple tasks and priorities in a fast-paced environment

• Fluent in English, both spoken and written, with confidence communicating with delivery companies and logistics partners

• Japanese language skills or an understanding of Japanese business culture would be highly advantageous

• Strong interpersonal skills, attention to detail, and the ability to work independently while being proactive, responsible, and team-oriented

Conditions

• Location: Amstelveen, the Netherlands

• Working Style: Hybrid (after training, 1-3 days working from home is acceptable)

• Salary: €2,700–€3,100 per month depending on experience

• Job Type: Full-time, initially 1 year contract with potential to become permanent

• Working Hours: 9:00-17:30, Monday to Friday

• Start: ASAP

• Benefits: Performance bonus (0-3 months), holiday allowance, transportation fee, pension, 25 days annual leave

** All applicants must have the right to work in The Netherlands as the Company is not able to offer visa support.

If your application is successful, you will be contacted within two business days.

We regret that due to the high volume of applications we receive we cannot provide feedback on individual CVs.