Logistics Cluster Coordinator Roster

DEADLINE FOR APPLICATIONS

WFP celebrates and embraces diversity. It is committed to the principle of equal employment opportunity for all its employees and encourages qualified candidates to apply irrespective of race, colour, national origin, ethnic or social background, genetic information, gender, gender identity and/or expression, sexual orientation, religion or belief, HIV status or disability.

ABOUT WFP

The World Food Programme is the world’s largest humanitarian organization saving lives in emergencies and using food assistance to build a pathway to peace, stability and prosperity, for people recovering from conflict, disasters and the impact of extreme weather shocks.

At WFP, people are at the heart of everything we do and the vision of the future WFP workforce is one of diverse, committed, skilled, and high performing teams, selected on merit, operating in a healthy and inclusive work environment, living WFP's values (Integrity, Collaboration, Commitment, Humanity, and Inclusion) and working with partners to save and change the lives of those WFP serves.

To learn more about WFP, visit our website: https://www.wfp.org and follow us on social media to keep up with our latest news: YouTube, LinkedIn, Instagram, Facebook, Twitter, TikTok.

WHY JOIN WFP?

• WFP is a 2020 Nobel Peace Prize Laureate.
• WFP offers a highly inclusive, diverse, and multicultural working environment.
• WFP invests in the personal & professional development of its employees through a range of training, accreditation, coaching, mentorship, and other programs as well as through internal mobility opportunities.
• A career path in WFP provides an exciting opportunity to work across the various country, regional and global offices around the world, and with passionate colleagues who work tirelessly to ensure that effective humanitarian assistance reaches millions of people across the globe.
• We offer an attractive compensation package (please refer to the Terms and Conditions section of this vacancy announcement).

BACKGROUND

The World Food Programme (WFP) is the United Nations humanitarian agency dedicated to tackling hunger and malnutrition worldwide. Due to its expertise in humanitarian logistics, the Inter-Agency Standing Committee (IASC) selected WFP as the lead agency for the Logistics Cluster in 2010.

The Logistics Cluster leads and facilitates a coordinated humanitarian logistics response during emergencies, to jointly work towards collective outcomes and collaboratively address common issues and steer strategic orientation. The operational emphasis - and therefore the required profile of the Logistics Cluster Coordinator - may vary by location depending on the emergency context, and the type and phase of the Logistics Cluster response. As such, this recruitment process aims to identify candidates with a variety of profiles to ensure that WFP can recruit the right candidates to lead and coordinate the logistics response in any given emergency context.

The purpose of this vacancy is to establish a roster of logistics coordination specialists with humanitarian experience, leadership, and coordination/cooperation expertise. This means that successful candidates will be part of a pool that can be deployed when required, based on suitability of their profile to the contextual requirements. Please note that selection for the roster does not imply an offer of contract from WFP.

LOGISTICS CLUSTER VALUES

The Logistics Cluster Coordinator adheres to and promotes the values of the Logistics Cluster: collaboration, professionalism and agility, localisation and sustainability, and accountability.

At country level, the Logistics Cluster is guided by locally identified priorities, strives to enhance humanitarian logistics efficiency, fosters and supports a localised response capacity and provides solutions that minimise disruption of local markets and promote local resilience, advocates for a sustainable approach to humanitarian response and endeavours to apply lasting solutions, and is accountable to affected populations through its partners, and to the humanitarian and national leaderships through the lead agency. All Logistics Cluster plans, strategic decisions, and prioritisations are made transparently by and for its partners. For more information please visit: https://www.logcluster.org/en

FUNCTION PURPOSE

The purpose of this position is to provide leadership and facilitate the processes that will ensure a well-coordinated, strategic, appropriate, coherent, effective and efficient response by participating organisations in Logistics Clusters at country level.

The Logistics Cluster Coordinator is the main interlocutor for partners and is responsible for the establishment of coordination systems and information platforms, that relevant logistics information is collected and shared, and that efficient and adequate operations are set up and maintained in support of its partners at all relevant levels of the operation.

The Logistics Cluster Coordinator reports to WFP Country Office management and works closely with the WFP Supply Chain department and other WFP units, while being supported and advised by the Logistics Cluster team based at WFP Headquarters (HQ) in Rome.

key Accountabilities / Responsibilities

The focus of the role and associated responsibilities will depend on operational needs and may vary by country, considering the basic principles of the Cluster Approach.

Leadership

• Lead the strategic and technical operational design, implementation, review and adaptation of a logistics coordination mechanism in line with IASC cluster coordination guidelines, as well as other IASC guidance, in collaboration with partners and within the mandate.

• Identify common logistics gaps amongst the humanitarian community by leading Gaps and Needs Analysis (GNA) and inform Humanitarian Country team on operational priorities and challenges.

• If common logistics gaps are identified, facilitate access to operational logistics solutions based on a detailed cost-benefit analysis. This includes analysis, selection, implementation and monitoring of possible solutions to bridge operational gaps, including developing solutions with WFP supply chain where no solution is available, following Logistics Cluster standard operating procedures.

• Ensure proper project management, focused on the timely design and proper implementation of Logistics Cluster support at the right costs and monitor and report throughout the entire life cycle.

• Mainstream global themes and approaches3 into established Logistics Cluster practices. 

• Lead and facilitate discussion and agreement on the use of common standards and tools and promote awareness of/adherence to relevant policy guidelines, codes of conduct and examples of good practice.

Effective (inter-agency) coordination

• Build, maintain and develop relationships and share information with WFP colleagues in the Country Office, Regional Bureau and relevant functions at HQ including colleagues of the Logistics Cluster Team.

• Manage overall Logistics Cluster inter-agency engagement as per the IASC Principles of Partnership.

• Ensure fluid and regular communication and coordination with all relevant stakeholders, including supply and logistics managers in national and international humanitarian organisations to continuously identify and prioritise logistics needs and adequate solutions to overcome bottlenecks, and ensure the delivery of humanitarian aid/relief.

• Represent the Logistics Cluster and actively participate in inter-cluster operational coordination mechanisms and working groups, to enable coordinated efforts, systems and resources.

• Develop a solid understanding of the partners and their activities, encouraging organisations to share their resources and information with the community for the benefit of the whole response.

• Actively contribute to logistics coordination and information management preparedness and response training, workshops and simulations to build the capacity of all stakeholders.

Information management, monitoring and evaluation

• Ensure the collection, analysis and dissemination of relevant logistics information, such as the Concept of Operations and Standard Operating Procedures (SOPs) ensuring they are regularly updated.

• Identify trends and analyse likely future developments with associated risks and opportunities to provide a dynamic understanding of the evolving situation.

• Liaise with relevant national authorities and organisations to collect and make available up-to-date information on administrative processes, customs, border control, and route access.

• Develop and implement an evaluation approach, monitor and review activities (partner surveys / consultations, cluster coordination performance monitoring (CCPM)), and a plan to address results.

• Ensure comprehensive mapping of partners (3W), including assets and infrastructure.

Operations and resource management

• Develop and oversee strategic common service logistics activities at field level, including identifying storage and transport options, and reviewing and managing ongoing implementation of logistics services to ensure proper duty of care is provided for third-party cargo.

• Ensure that logistics activities are in line with WFP guidelines and prevailing best practice, and advise on solutions and changes to common service logistics activities to align with evolving needs in the field.

• Support the identification and mobilisation of necessary resources (assets, personnel, funds) to implement cluster activities at country level, including drafting proposal documents and budgets.

• Advise WFP’s Country Strategic Plan process (narrative and budget) and other internal / external project documents for implementation of cluster work (including logistics contingency and preparedness initiatives).

• Work with the WFP Country Office and the Logistics Cluster Team (Rome) to recruit the right staff profiles (initiate recruitment, define ToRs, advise on staff selection, onboarding), lead on skill development and workforce management.

• Ensure that cluster funds are committed and spent in line with logistics coordination needs and approved plans, in accordance with WFP rules and regulations. Monitor country level funding status.

Advocacy

• With partners, identify key topics and messages to advance operations through advocacy, develop an advocacy strategy and plan, collaborate with allies and support implementation of the advocacy plan.

• Encourage partner organisations to include common messages in their own advocacy activities.

• Confidently present difficult and sensitive messages to senior leadership and influential stakeholders.

Education

A university degree in Supply Chain Management, International Business, International Relations, Crisis Management, Project Management, Business Administration or related field, or the equivalent combination of education and experience.

Required experience

Minimum of six years of progressive professional responsibility in international humanitarian project/programme/logistics implementation, with at least 2 years in a senior position.

Desired experience

• Serving in a supervisory role.

• Exposure to the IASC Cluster system, especially working for / with the Logistics Cluster at global or field level in emergency preparedness or response.

• Working with national and international coordination systems.

• Experience in humanitarian supply chain / logistics roles.Experience working in roles with an inter-agency collaboration component.

Required knowledge and skills

• Ability and willingness to deploy at short notice to areas with potentially challenging environments for a duration of minimum 1 month is a strict requirement. Ability to quickly adapt to and set up new operations, or to embed in ongoing activities as surge staff.

• Leadership and decision-making skills, and the ability to develop a strategic vision and shared goals based on humanitarian principles, following a partnership and service mindset, demonstrating integrity, a result oriented and proactive engagement approach, and attention to gender and cultural sensitivities, promoting a climate of teamwork internally and externally, encouraging mutual learning.

• Communication and interpersonal skills to establish and manage collaboration and coordination, including chairing or contributing to multilateral working groups, work across a diverse group of stakeholders (internally and externally), build/develop consensus and deliver joint outputs. Excellent listening and written and verbal communications skills.

• Analytical skills, including the ability to analyse and evaluate data and translate it into meaningful information to facilitate decision making.

• Demonstrated ability to work productively and meet tight deadlines in remote and high-pressure environments, focusing on solutions. Ability to motivate a team, maintain morale and achieving objectives in difficult circumstances. Project management skills including planning, timely execution, monitoring and controlling, and closure or transfer of activities.

• Good knowledge of Microsoft Windows, Microsoft Office 365, especially Excel, Word,
  PowerPoint and other related software.

Desired knowledge and skills

• Understanding of stakeholders’ mandates, considerations and requirements.

• Ability to understand and anticipated information needs of stakeholder groups.

• Understanding the international humanitarian response architecture, including key stakeholders, coordination mechanisms, Humanitarian Reform and humanitarian action, and international emergency response funding mechanisms

Languages

• A level C qualification (proficiency or mother tongue) in one of the UN languages (preferably English, French, Spanish or Arabic) is mandatory.

• Good working knowledge in English is compulsory while working knowledge of another UN language (particularly French, Spanish, or Arabic) is an asset

Administrative details

Applications: This should include a cover letter that describes how your profile matches the requirements of this ToR.

YOU ARE AT THE CENTER of our process, so we will maintain a fluid communication with you about the overall selection process.

WFP offers a competitive compensation package.

WFP seeks candidates of the highest integrity and professionalism who share our values and humanitarian principles. Selection is made on a competitive basis, and we are committed to promoting diversity and gender balance.

Application process

• After completing your application, you will receive a communication indicating that your profile has been successfully received.

• All applications received will be reviewed and go through a selection process to assess relevant experience and qualification.

• Applicants who meet the selection criteria may be contacted for further assessment or interviews and to confirm their continued interest and availability for the Roster.

• Applicants who do not meet the selection criteria will be informed about the status of their application.

• Successful candidates will be placed in the Roster for consultancy opportunities. Rostered applicants may be contacted in the next 24 months on a needs basis.

All employment decisions are made based on organizational needs, job requirements, merit, and individual qualifications. WFP is committed to providing an inclusive work environment free of sexual exploitation and abuse, all forms of discrimination, any kind of harassment, sexual harassment, and abuse of authority. Therefore, all selected candidates will undergo rigorous reference and background checks.

No appointment under any kind of contract will be offered to members of the UN Advisory Committee on Administrative and Budgetary Questions (ACABQ), International Civil Service Commission (ICSC), FAO Finance Committee, WFP External Auditor, WFP Audit Committee, Joint Inspection Unit (JIU) and other similar bodies within the United Nations system with oversight responsibilities over WFP, both during their service and within three years of ceasing that service.

WFP LEADERSHIP FRAMEWORK

WFP Leadership Framework guides to the common standards of behavior that guide HOW we work together to accomplish our mission.

Click here to access WFP Leadership Framework

REASONABLE ACCOMMODATION

WFP is committed to supporting individuals with disabilities by providing reasonable accommodations throughout the recruitment process. If you require a reasonable accommodation, please contact: global.inclusion@wfp.org

NO FEE DISCLAIMER

The United Nations does not charge any application, processing, training, interviewing, testing or other fee in connection with the application or recruitment process. Should you receive a solicitation for the payment of a fee, please disregard it. Furthermore, please note that emblems, logos, names and addresses are easily copied and reproduced. Therefore, you are advised to apply particular care when submitting personal information on the web.

REMINDERS BEFORE YOU SUBMIT YOUR APPLICATION

• All applications must be submitted exclusively through our online recruiting system. We do not consider CVs or applications sent by email, LinkedIn, or any other channel.

• We strongly recommend that your Workday profile is accurate and complete, and that all sections are filled in, including your employment history, academic qualifications, language skills, and UN grade (if applicable). Once your profile is completed, please apply, and submit your application.

• If you experience technical issues while submitting your application, you may contact us at global.hrerecruitment@wfp.org. Please note that this email is only for technical issues with an application - unsolicited applications or documents sent to this inbox will not receive a reply.

• At the application stage, the only required documents are your CV and Cover Letter. Additional documents (passport, certificates, recommendation letters, etc.) may be requested later in the process.

• Only shortlisted candidates will be contacted and invited to proceed to the next stage of the recruitment process.

All employment decisions are made on the basis of organizational needs, job requirements, merit, and individual qualifications. WFP is committed to providing an inclusive work environment free of sexual exploitation and abuse, all forms of discrimination, any kind of harassment, sexual harassment, and abuse of authority. Therefore, all selected candidates will undergo rigorous reference and background checks.

No appointment under any kind of contract will be offered to members of the UN Advisory Committee on Administrative and Budgetary Questions (ACABQ), International Civil Service Commission (ICSC), FAO Finance Committee, WFP External Auditor, WFP Audit Committee, Joint Inspection Unit (JIU) and other similar bodies within the United Nations system with oversight responsibilities over WFP, both during their service and within three years of ceasing that service.

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Working with WFP

Our greatest strength is the people working around the world providing access to nutritious food and promoting lasting solutions to those we serve. WFP provides its staff with meaningful and impactful careers, continuous learning and training, and a multicultural and stimulating work environment.

WFP celebrates and embraces diversity. It is committed to the principle of equal employment opportunity for all its employees and encourages qualified candidates to apply irrespective of race, colour, national origin, ethnic or social background, genetic information, gender, gender identity and/or expression, sexual orientation, religion or belief, HIV status, physical or mental disability.

About WFP

The United Nations World Food Programme is the 2020 Nobel Peace Prize Laureate. We are the world’s largest humanitarian organization, saving lives in emergencies and using food assistance to build a pathway to peace, stability and prosperity for people recovering from conflict, disasters, and the impact of climate change.

Read more about WFP’s history here, and WFP’s mission here

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