Manager, Accounts Payable/Receivable

About the Role

We are seeking an experienced, detail-oriented Manager, Accounts Payable/Receivable to join our Financial Operations team. This role owns the day-to-day AP and AR for AWH Partners and takes on the Accounts Receivable responsibilities the department has recently absorbed. It has no direct reports.

The Specialist is responsible for accurate, timely invoice processing, payment posting, cash application, vendor and customer communications, and reconciliations across multiple entities and systems. Because the role manages a high volume of email and transactions, it requires exceptional attention to detail, strong follow-through, and the judgment to catch and resolve discrepancies independently before they reach month-end close.

The ideal candidate has solid AP experience, is comfortable in a fast-paced, multi-entity environment with evolving priorities, communicates professionally with vendors, customers, partners, and internal teams across states, and is motivated to help the team work less manually. This is a strong fit for someone ready to operate with greater ownership than an associate role while continuing to grow toward a management track.

Key Responsibilities

Accounts Payable

• Process and code a high volume of Operations, Inventory, and Construction invoices in Beanworks for assigned AWH and partner entities, ensuring accuracy before approval

• Monitor AP inboxes and respond promptly to vendor inquiries, urgent payment requests, and pending approvals

• Resolve rejected invoices and account discrepancies directly with vendors and internal teams; perform vendor statement reconciliations with follow-up and reporting

• Maintain vendor records and documentation (W-9s, invoices, payment details) in OneDrive in line with vendor setup and maintenance procedures

• Identify missing invoices from suppliers and ensure they are captured before month-end close

Accounts Receivable

• Prepare and distribute customer and intercompany invoices and statements

• Post incoming payments and apply cash accurately in NetSuite

• Monitor aging, follow up on past-due balances, and research and resolve short pays and disputes

• Respond to customer billing inquiries and maintain accurate customer records

• Document and standardize the AR tasks absorbed by the department so they are performed consistently

Partner entities

• Serve as the primary AP/AR point of contact for AWH Partners

• Ensure every transaction is recorded to the correct entity and location across systems; track balances by entity

• Coordinate with partner contacts on invoicing, payments, and reconciliations; build reliable working relationships

Process improvement

• Track recurring issues and recommend procedure updates to reduce rework

• Implement solutions, best practices, and documented procedures that reduce manual effort in the AP/AR process

• Participate in special projects related to account audits, data cleanup, process improvements, and investigations

Month-end and general

• Lead month-end activities for assigned entities: request account statements, reconcile accounts, and support the GL team with reconciliations and bank transaction data

• Assist with intercompany invoice collection and reconciliation for inventory-related transactions

• Support onboarding of utilities and services for new partner or retail locations

• Provide backup AP coverage during team absences

• Other responsibilities as assigned

Qualifications

Required

• 3–5 years of experience in Accounts Payable or a general accounting environment; Accounts Receivable exposure strongly preferred

• Experience working with generally accepted accounting principles and accounting software

• Proficiency in Microsoft Office Suite (Excel, Outlook, OneDrive)

• Demonstrated accuracy and attention to detail while handling high transaction volumes

• Strong organizational and communication skills; able to work independently, prioritize competing deadlines, and collaborate across teams and states

• Strong analytical and problem-solving skills, with the judgment to research and resolve discrepancies independently

Preferred

• Experience with Beanworks and NetSuite (or a comparable large ERP AP system)

• Experience in a multi-entity environment, including intercompany transactions and 1099 filing

• Associate's or Bachelor's degree in Accounting, Finance, or a related field

• Prior experience in retail, multi-state operations, or the cannabis industry

About Ascend Wellness Holdings (AWH)

Ascend Wellness Holdings is a leading, vertically integrated multi-state cannabis operator dedicated to improving lives through cannabis, with assets in Illinois, Maryland, Massachusetts, Michigan, New Jersey, Ohio and Pennsylvania. Our team is passionate about providing safe, reliable, and accessible products across our expanding footprint of retail and cultivation operations. At AWH, we cultivate a culture of inclusion, innovation, and excellence, and we're looking for like-minded professionals to join us in shaping the future of our industry.

Work Environment

This position is remote and performed in a home office setting. The noise level in the work environment is usually moderate.

EEO Statement

Ascend Wellness Holdings, Inc. and its subsidiaries is an equal opportunity employer and celebrate the population of differences and does not discriminate in its hiring / hiring practices, regardless of race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, veteran status, or any other characteristic protected by law.

Nothing in this job specification restricts management's right to assign or reassign duties and responsibilities to this job at any time. Critical features of this job are described under various headings above. They may be subject to change at any time due to reasonable accommodation or other reasons. The above statements are strictly intended to describe the general nature and level of the work being performed. They are not intended to be construed as a complete list of all responsibilities, duties, and skills required of employees in this position.

This job description in no way states or implies that these are the only duties to be performed by the employee(s) incumbent in this position. Employees will be required to follow any other job-related instructions and to perform any other job-related duties requested by any person authorized to give instructions or assignments. All duties and responsibilities are essential functions and requirements and are subject to possible modification to reasonably accommodate individuals with disabilities.

To perform this job successfully, the incumbents will possess the skills, aptitudes, and abilities to perform each duty proficiently. Some requirements may exclude individuals who pose a direct threat or significant risk to the health or safety of themselves or others. The requirements listed in this document are the minimum levels of knowledge, skills, or abilities. This document does not create an employment contract, implied or otherwise, other than an "at will" relationship.