Market-Based Measures Program Coordinator (Maternity Cover 9-12 Months)

PLEASE NOTE: We're only considering candidates who are already based in the Netherlands. Unfortunately, we can't offer visa sponsorship or help with relocation. Thank you for understanding.

⏰ Hours: 40 hours/week
⚓ Location: Amsterdam (hybrid work)
⌛ Contract: Fixed-term maternity cover (9 to 12 months)
⌛Starting date: December 1, 2026 ​
Salary Range: €3,750 – €4,167 gross per month (FTE), including 8% holiday allowance, based on a full-time contract

Are you passionate about sustainability and skilled at keeping complex programs running smoothly? We're looking for a proactive and organized Program Coordinator to support Smart Freight Centre's Market-Based Measures (MBM) program.
This role is ideal for someone who enjoys connecting people, coordinating projects, organizing events, and ensuring that important work gets delivered effectively. You'll work closely with colleagues, member companies, technical experts, funders, and other stakeholders who are helping accelerate freight decarbonization worldwide.
If you're motivated by climate action and enjoy making things happen behind the scenes, we'd love to hear from you.

✈️ About Smart Freight Centre:
Think about the package that just arrived at your doorstep. The products on store shelves, or the goods being shipped across oceans. Logistics is everywhere, powering the world we live in. And because it’s everywhere, it’s also one of the biggest contributors to carbon emissions globally.
That’s where Smart Freight Centre (SFC) steps in. We’re tackling the carbon footprint of logistics head-on, working with businesses, governments, and key players around the globe. Our mission? To transform the logistics sector into a zero-emission industry by 2050, or hopefully even sooner. Want to help drive this change? Join us.

✏️ About the position:
We are seeking a Program Coordinator (Maternity Cover) to support the day-to-day delivery of SFC's Market-Based Measures and Book & Claim programs.
As the operational backbone of the team, you will help coordinate stakeholder engagement, working groups, community activities, events, communications, reporting, and administrative processes. You will ensure that projects stay organized, stakeholders stay engaged, and program activities run smoothly.
This role combines project coordination, stakeholder management, event organization, communications, and secretariat support. It is well suited for someone who enjoys working across multiple priorities, builds strong relationships, and thrives in a collaborative and mission-driven environment.
You'll work closely with the Program Manager and project teams to keep activities on track, coordinate internal and external communication, and support events, training, and reporting. If you’re detail-oriented, proactive, and excited about contributing to meaningful climate action, this could be a great fit.

⭐ Here’s an idea of what tasks you might be working on:
Program Coordination

• Coordinate program activities, workplans, timelines, and deliverables across multiple initiatives.
• Maintain project documentation, trackers, and shared resources.
• Identify opportunities to improve program processes, coordination mechanisms, and ways of working.

Working Groups & Secretariat Support

• Serve as secretariat for expert working groups, advisory boards, and community forums.
• Coordinate consultations, surveys, stakeholder feedback processes, and follow-up activities.
• Prepare agendas, presentations, briefing materials, meeting summaries, and decision records.
• Track actions, decisions, and stakeholder input, ensuring effective follow-through.
• Support governance and stakeholder engagement processes across programs.

Stakeholder & Community Engagement

• Maintain stakeholder and member records in Salesforce and other systems.
• Coordinate onboarding, engagement, and communications with members, experts, and partners.
• Support relationship management by ensuring timely communication and visibility of stakeholder updates across the team.

Events & Communications

• Organize virtual and in-person meetings, workshops, webinars, and community events.
• Manage logistics, participant communications, materials, and follow-up activities.
• Draft and distribute stakeholder communications, updates, newsletters, and invitations.
• Coordinate publication and review processes for reports, guidance documents, and program outputs.

Knowledge Management & Reporting

• Maintain program repositories, meeting records, guidance materials, and knowledge resources.
• Support management, donor, and project reporting through collection and analysis of program data.
• Monitor participation, engagement, and program performance metrics.
• Support contracts, consultant administration, invoices, and other operational processes as needed.

Ideal candidate
⭐ We are looking for someone who has:

• 1–3 years of experience in a coordination or support role (but we’re open to motivated starters!)
• A strong sense of organization and attention to detail: you enjoy keeping things running smoothly
• A hands-on attitude: you’re happy to jump in and help where needed
• Confidence using digital tools like MS Office, and openness to learning systems like Salesforce or SharePoint
• Strong written and verbal communication skills in English
• An interest in sustainability and helping to reduce freight emissions
• A collaborative mindset: you enjoy working in teams and supporting others
• Curiosity and flexibility: you’re always ready to learn something new

Why us?
❤️ Join a culture of collaboration, innovation, and sustainability. What you will get:
At Smart Freight Centre, we believe in collaboration, creativity, and sustainability. We value everyone’s ideas and create a welcoming space where you can grow and make an impact.

Take time for yourself: Enjoy 27 days of holiday and 10 public holidays to relax, recharge, and do what matters most to you.
Right where you need to be: Our office is located in the heart of Amsterdam, offering the perfect base for hybrid working.
Travel made easy: If you’re in the Netherlands, we’ll provide you with an NS Business card, so commuting is one less thing to worry about.
Bike loan scheme: Prefer cycling? We’ll help you get rolling with our bike loan program.
Grow with us: With unlimited access to Coursera and other learning opportunities, you can keep building your skills and knowledge.
Care for your mind: Full access to OpenUp means you can connect with psychologists, join mindfulness classes, and explore courses to support your mental health.
Good times guaranteed: Whether it’s a creative workshop, a fun challenge, or some drinks and bites, join our team-building activities and enjoy time with your colleagues.