Marketing Event Project Coordinator

Salary Range: Up to $24.00 Hourly

HOURS: Monday – Friday, 8am to 5pm (with some flexibility)

PAY: $24.00 / hr + based on experience

REPORTS TO: Marketing Event Project Manager

FLSA STATUS: Non-Exempt

WORK FROM HOME STATUS: Eligible

After a period of in-person training and time working onsite with your team, this role has the option to work remotely, depending on business needs (WI only). The timeframe to start a work from home rotation tends to be 1-3 months. Note that there will be situations when someone may choose or be asked to return onsite which would be coordinated and scheduled in advance – including reoccurring onsite meetings.

We work with businesses and organizations of all kinds to provide them with personalized promotional products. A small part of their job is the biggest part of ours – that’s why one of our core values is to provide remarkable service. When you work here, you’ll be treated with the same level of respect and positive attitude.

As the marketing project coordinator, you’ll support the resources and processes needed to prepare and deliver successful marketing events and remarkable attendee experiences. Responsibilities include maintaining the master event schedule, coordinating event details across 4imprint departments, and partnering with marketing team members and other internal stakeholders to plan, coordinate, and execute trade shows and events in a way that reflects 4imprint’s brand values.

Here’s what a typical day looks like. These are essential functions of the job; other duties may be assigned.

• Demonstrate the eight core principles that guide every 4imprint teammate on a daily basis: Honesty, Curiosity, Collaboration, Flexibility, Accountability, Empathy, Positive Attitude, and Humility.
• Take ownership and oversee assigned tasks/projects and ensure the department goals are met and customer (internal or external) needs are satisfied while meeting necessary goals and deadlines.
• Provide ongoing suggestions regarding workflow, productivity and team member engagement.
• Support guidelines/processes that measure and assess performance standards for productivity and quality.
• Participate in team meetings to review team goals, company updates, training opportunities and events.
• Participate in monthly/quarterly meetings between event and distribution center operational areas.
• Work alongside and support marketing outreach managers, and 4imprint teammates.
• Support marketing team with successful master event plan:
  • Coordinate with outreach managers and follow timelines on event details.
  • Suggestion/acquisition of show promotions/giveaways.
  • External pre/post-show communication messaging.
• Coordinate activities associated with travel arrangements, clothing choices, promotional giveaways, scheduling and planning for an unforgettable attendee’s experience at the 4imprint booth.
• Monitor/maintain inventory of trade show items, displays and accessories.
• Maintain a current understanding of trends and updates in your role.

You might be a fit for this position if you are/have:

• Planning, organization and/or project management experience with minimal supervision, plus trade show, event coordination or related experience.
• A positive, flexible, team-oriented attitude and the ability to own assigned work, manage priorities, meet deadlines, and support department and customer needs.
• The ability to coordinate project workflows, suggest improvements to productivity and team engagement, and support lean initiatives.
• The ability to follow productivity and quality processes and use feedback to build on team strengths and address areas for improvement.
• A commitment to training and professional development.
• Strong critical thinking and reasoning skills.
• An understanding of promotional merchandise (preferred but not required).

Required education/skills/experience:

• High school diploma or equivalent; college degree preferred.
• 3+ years of customer service experience, and promotional products knowledge preferred.
• Proficient computer skills in Outlook, Excel, Word, OneNote and PowerPoint.
• Demonstrated effective communication, interpersonal, critical thinking, troubleshooting, and problem-solving skills.
• Please refer to the physical requirements form for details on the physical requirements of this role.

Work Environment:

An individual in this position must be able to successfully perform the essential duties, responsibilities, and physical demands listed in this job description.

The physical demands described here are representative of those that must be met by an associate to successfully perform the essential functions of the job. Reasonable accommodation(s) will be made to enable individuals to perform the essential functions.

• Regular and predictable attendance.
• Ability to effectively communicate with others (verbally and in writing).
• Ability to enter data.
• Ability to be on your feet for extended periods at tradeshows or events.
• Work could be performed remotely (in WI only at this time) and at 4imprint sites in WI.

H-1B or other work authorization visa sponsorship is not offered for this position. Candidates must be legally authorized to work in the United States at the time of hire and maintain work authorization throughout the employment term. If you have questions regarding this, please contact Human Resources.

The following five drugs or classes of drugs will be tested for: 1) Marijuana (THC) 2) Cocaine Metabolites 3) Phencyclidine 4) Amphetamines (Class) 5) Opiate Metabolites.

4imprint has a drug-free workplace policy.

Equal opportunity employer, including veterans and individuals with disabilities.