Meetings Coordinator

Location: Johannesburg, Hybrid

In this position, you’ll be based in the Johannesburg office for a minimum of three days a week, with the flexibility to work from home for some of your working week. Find out more about our flexible work culture at computershare.com/flex.

We give you a world of potential

A fantastic opportunity for the position of Meetings Coordinator has now become available in the Computershare Investor Services Johannesburg business unit to assist with the liaison with client managers and other internal departments in preparing and managing company meetings, including organising meetings and associated tasks including document production, SCRIP system meeting set up and associated electronic shareholder voting options, reporting of meeting voting figures and personnel and technical support in attendance at certain meetings when required.

A role you will love

As part of our Meeting Services team, you will play a pivotal role in supporting some of our clients’ most important corporate events. You’ll be responsible for setting up electronic voting channels, managing the accurate collection and collation of shareholder votes, and delivering final voting results to clients ahead of Annual General Meetings (AGMs) and other key shareholder meetings throughout the year. Your work will help ensure seamless governance processes while contributing to exceptional client service and successful meeting outcomes.

Some of your key responsibilities will include:

The role responsibilities are split into three key areas: Client liaison, Co-operation, and project control. Please see a breakdown of duties below:

• Prepare Meeting documents, system set up and provide final meeting figures before the meetings are carried out

• First point of contact for the Client and Client Managers other internal departments that may have an involvement with a client meeting.

• Input data to systems – Cosmos Company, SCRIP, and Proxymity.

• Set up of electronic voting – Computershare Online Voting Platform (Summit)

• Set up of shareholder meeting notification through email broadcast service

• Provide technical and personal support at meetings

• Production of voting figure reports/updates.

• Prepare and issue Quotes.

What you will bring to this role

You’ll bring strong organisational skills, exceptional attention to detail, and the ability to manage multiple priorities in a fast-paced, client-focused environment. Your confidence in liaising with clients and stakeholders, coupled with your technical aptitude and problem-solving mindset, will enable you to deliver seamless shareholder meeting services and outstanding support throughout the meeting lifecycle.

Other key requirements

• Grade 12

• Degree or Diploma in Business Management (Preferred)

• Organised and creative - you’re great with dealing with conflicting priorities without losing your creative streak when it comes to problem solving.

• Outgoing yet focused – you like to get your ideas and views across, but you always keep sight of the bigger picture.

• Detail-driven and good with numbers – you’re a stickler for accuracy, happy analysing data and good at producing reports.

• You love a happy customer – you’re comfortable working directly with client managers and understand the importance of managing expectations.

• Great with people – you’re an approachable team player who can also work independently.

• You are flexible – We work to what the Market & Client demands which can change quickly.

Rewards designed for you

Flexible work to help you find the best balance between work and lifestyle

Health and wellbeing rewards that can be tailored to support you and your family

Invest in our business by setting aside salary to purchase shares in our company, and you’ll receive a company contribution as well.

Extra rewards ranging from recognition awards and team get togethers to helping you invest in your future.

And more. Ours is a welcoming and close-knit community, with experienced colleagues ready to help you grow. Our careers hub will help you find out more about our rewards and life at Computershare, visit computershare.com/careershub.