CS
Meetings Coordinator
- Hiring from
- South Africa
- Work type
- Hybrid
- Posted
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JOB DESCRIPTION
Location: Johannesburg, Hybrid
In this position, you’ll be based in the Johannesburg office for a minimum of three days a week, with the flexibility to work from home for some of your working week. Find out more about our flexible work culture at computershare.com/flex .
We give you a world of potential
A fantastic opportunity for the position of Meetings Coordinator has now become available in the Computershare Investor Services Johannesburg business unit to assist with the liaison with client managers and other internal departments in preparing and managing company meetings, including organising meetings and associated tasks including document production, SCRIP system meeting set up and associated electronic shareholder voting options, reporting of meeting voting figures and personnel and technical support in attendance at certain meetings when required.
A role you will love
As part of our Meeting Services team, you will play a pivotal role in supporting some of our clients’ most important corporate events. You’ll be responsible for setting up electronic voting channels, managing the accurate collection and collation of shareholder votes, and delivering final voting results to clients ahead of Annual General Meetings (AGMs) and other key shareholder meetings throughout the year. Your work will help ensure seamless governance processes while contributing to exceptional client service and successful meeting outcomes.
Some Of Your Key Responsibilities Will Include
The role responsibilities are split into three key areas: Client liaison, Co-operation, and project control. Please see a breakdown of duties below:
Location: Johannesburg, Hybrid
In this position, you’ll be based in the Johannesburg office for a minimum of three days a week, with the flexibility to work from home for some of your working week. Find out more about our flexible work culture at computershare.com/flex .
We give you a world of potential
A fantastic opportunity for the position of Meetings Coordinator has now become available in the Computershare Investor Services Johannesburg business unit to assist with the liaison with client managers and other internal departments in preparing and managing company meetings, including organising meetings and associated tasks including document production, SCRIP system meeting set up and associated electronic shareholder voting options, reporting of meeting voting figures and personnel and technical support in attendance at certain meetings when required.
A role you will love
As part of our Meeting Services team, you will play a pivotal role in supporting some of our clients’ most important corporate events. You’ll be responsible for setting up electronic voting channels, managing the accurate collection and collation of shareholder votes, and delivering final voting results to clients ahead of Annual General Meetings (AGMs) and other key shareholder meetings throughout the year. Your work will help ensure seamless governance processes while contributing to exceptional client service and successful meeting outcomes.
Some Of Your Key Responsibilities Will Include
The role responsibilities are split into three key areas: Client liaison, Co-operation, and project control. Please see a breakdown of duties below:
- Prepare Meeting documents, system set up and provide final meeting figures before the meetings are carried out
- First point of contact for the Client and Client Managers other internal departments that may have an involvement with a client meeting.
- Input data to systems – Cosmos Company, SCRIP, and Proxymity.
- Set up of electronic voting – Computershare Online Voting Platform (Summit)
- Set up of shareholder meeting notification through email broadcast service
- Provide technical and personal support at meetings
- Production of voting figure reports/updates.
- Prepare and issue Quotes.
What you will bring to this role
You’ll bring strong organisational skills, exceptional attention to detail, and the ability to manage multiple priorities in a fast-paced, client-focused environment. Your confidence in liaising with clients and stakeholders, coupled with your technical aptitude and problem-solving mindset, will enable you to deliver seamless shareholder meeting services and outstanding support throughout the meeting lifecycle.
Other Key Requirements
Flexible work to help you find the best balance between work and lifestyle
Health and wellbeing rewards that can be tailored to support you and your family
Invest in our business by setting aside salary to purchase shares in our company, and you’ll receive a company contribution as well.
Extra rewards ranging from recognition awards and team get togethers to helping you invest in your future.
And more. Ours is a welcoming and close-knit community, with experienced colleagues ready to help you grow. Our careers hub will help you find out more about our rewards and life at Computershare, visit c omputershare.com/careershub .
ABOUT US
A company to be proud of
We're a global leader in financial administration with over 11,000 employees across more than 22 different countries. At Computershare, it’s more than just a job, our open and inclusive culture means that we will help you to grow, to move forward and make the most of our world of opportunities.
Fairness and culture
We want to provide you with the opportunity to succeed on your own merits, starting from the application process and continuing throughout your career with us. Our goal is to create an environment where everyone feels valued, to remove barriers and obstacles and ensure equal opportunities for all. For support with accommodations or adjustments during our recruitment process please visit computershare.com/access for further information.
ABOUT THE TEAM
Since 1978, we’ve been trusted by companies around the globe to manage their shareholder registry, corporate actions and shareholder meetings and we’re now the number one transfer agency in the world. As client needs evolved, so has our portfolio of services; extending our Issuer Services into equity and entity governance services to companies both public and private worldwide. Careers in Issuer Services could mean anything from assisting shareholders with their portfolios, enabling access to global markets or helping clients deliver on their equity and entity compliance requirements everywhere they operate.
You’ll bring strong organisational skills, exceptional attention to detail, and the ability to manage multiple priorities in a fast-paced, client-focused environment. Your confidence in liaising with clients and stakeholders, coupled with your technical aptitude and problem-solving mindset, will enable you to deliver seamless shareholder meeting services and outstanding support throughout the meeting lifecycle.
Other Key Requirements
- Grade 12
- Degree or Diploma in Business Management (Preferred)
- Organised and creative - you’re great with dealing with conflicting priorities without losing your creative streak when it comes to problem solving.
- Outgoing yet focused – you like to get your ideas and views across, but you always keep sight of the bigger picture.
- Detail-driven and good with numbers – you’re a stickler for accuracy, happy analysing data and good at producing reports.
- You love a happy customer – you’re comfortable working directly with client managers and understand the importance of managing expectations.
- Great with people – you’re an approachable team player who can also work independently.
- You are flexible – We work to what the Market & Client demands which can change quickly.
Flexible work to help you find the best balance between work and lifestyle
Health and wellbeing rewards that can be tailored to support you and your family
Invest in our business by setting aside salary to purchase shares in our company, and you’ll receive a company contribution as well.
Extra rewards ranging from recognition awards and team get togethers to helping you invest in your future.
And more. Ours is a welcoming and close-knit community, with experienced colleagues ready to help you grow. Our careers hub will help you find out more about our rewards and life at Computershare, visit c omputershare.com/careershub .
ABOUT US
A company to be proud of
We're a global leader in financial administration with over 11,000 employees across more than 22 different countries. At Computershare, it’s more than just a job, our open and inclusive culture means that we will help you to grow, to move forward and make the most of our world of opportunities.
Fairness and culture
We want to provide you with the opportunity to succeed on your own merits, starting from the application process and continuing throughout your career with us. Our goal is to create an environment where everyone feels valued, to remove barriers and obstacles and ensure equal opportunities for all. For support with accommodations or adjustments during our recruitment process please visit computershare.com/access for further information.
ABOUT THE TEAM
Since 1978, we’ve been trusted by companies around the globe to manage their shareholder registry, corporate actions and shareholder meetings and we’re now the number one transfer agency in the world. As client needs evolved, so has our portfolio of services; extending our Issuer Services into equity and entity governance services to companies both public and private worldwide. Careers in Issuer Services could mean anything from assisting shareholders with their portfolios, enabling access to global markets or helping clients deliver on their equity and entity compliance requirements everywhere they operate.
