Office Administrator - 12 Month Mat Leave Contract

What You’ll OwnAs a proactive Office Administrator you will be the go-to support for our Brisbane office. This role will be on a full-time basis for a 12-Month fixed term maternity leave cover.

This hands-on role combines responsibility for front-of-house duties and day-to-day office coordination with practical commercial project support. Working with the Business Support Manager, local support, technical teams and Shared Services teams, the role maintains accurate records, supports proposals, forecasting and invoicing, and follows up outstanding actions. Reception is a core responsibility, not occasional cover; the role balances planned project work with incoming enquiries and office needs, arranging coverage and escalating competing priorities when required.

Why Northrop?

We’re employee owned. That means the people working in our business have a genuine stake in its future.

There are no external shareholders or overseas parent company. Decisions are made by people who understand our work, our clients and our people. Our leaders are accessible, and when you have an idea for doing something better, you’ll be encouraged to share it.

For more than 50 years, we’ve built our business around our people, our relationships and the impact our work has on communities.

Today, our multidisciplinary teams work across NSW, ACT, Queensland and Victoria on projects of all sizes, spanning sectors including health, education, residential, commercial, industrial, sport and land development.

Day To Day Responsibilities Include

• Manage reception, greet visitors, handle calls and provide professional customer service.
• Coordinate meeting rooms, catering, couriers, deliveries and general office requirements.
• Provide project support, including proposals, reports, document preparation and maintaining accurate records.
• Assist with project accounts, invoicing, fee forecasting and following up outstanding information.
• Support onboarding, team activities, travel arrangements and general business administration.
• Assist with contract administration, office coordination and maintaining workplace health and safety standards.
  
  

The Candidate

You Will Have Access To Many Opportunities Within Northrop And With Our Support We Will Help You To Develop Your Career And Make It Happen. Applications Are Sought From Candidates Who Meet The Following Attributes

• Strong interpersonal and relationship-building skills.
• Proven administration experience and ability to manage competing priorities.
• Excellent communication, professionalism and customer service skills.
• High attention to detail and ability to maintain confidentiality.
• Proactive, adaptable and collaborative approach.
• Confident Microsoft Office skills, with an interest in project financials and business systems.
  
  

What we provide

• Industry-benchmarked salary with annual reviews
• Genuine flexibility, including hybrid working, flexible hours and alternative public holidays
• Paid parental leave and salary income protection insurance
• Monthly career conversations, mentoring and investment in internal and external training
• Free EAP and wellbeing support
• A supportive culture with regular social activities and company events
• Exposure to a diverse range of projects, sectors and career opportunities
  
  

Ready?To apply, submit your resume and a brief cover letter by clicking the Apply tab.

If this role isn’t quite right for you, you can also register your interest in future opportunities with Northrop via our EOI. https://v2.forms.jobadder.com/f/WzDLJEnGePglWrqXoxNZ7A32Y

Northrop is an equal opportunity employer. We welcome applications from Aboriginal and Torres Strait Islander peoples, people of all genders, people with disabilities, neurodivergent people, and people from culturally and linguistically diverse backgrounds. If you need adjustments to participate in our recruitment process, let us know and we’ll work with you.