Office Administrator

Job Description This is a remote position. This position is full-time remote, so you can work from home or anywhere you have a reliable internet and phone connection. There can be some flexibility in the hours you work as long as you are able to ensure the phone can be answered. You will need to be generally available to answer inbound phone calls for the business during business hours. The primary job duties and responsibilities are as follows. Manage scheduling Make monthly and weekly scheduling plans. Coordinate with customers and employees to schedule work to be completed. Make adjustments as needed during the week. Assist in HR-related matters Post job listings, conduct first round phone interviews, schedule on-the-job interviews. Handle on boarding (i.e. gather all required paperwork for hired employees, answer questions, and introduce them to the team) Payroll Review and approve hours worked, submit to payroll service for processing. Invoicing prep and assistance Prep invoices Follow up on overdue invoices Job monitoring Review previous day's jobs and ensure all documentation was properly submitted and recorded Alert management of any observed issues Take inbound calls These are usually a mix of customers wanting to schedule work and prospective customers wanting to get work done. For prospective customers you will answer questions and schedule estimates to be conducted.