Operational Support Assistant III, College of Science Business Operations (Multiple Positions)

The University of Arizona's College of Science invites applications for the position of Operational Support Assistant III.

The Operational Support Assistant will provide a wide variety of accounting work supporting multiple assigned departments within the College of Science, reporting through the centralized business operations unit. This position will process department level financial transactions and provide complex financial support to assigned departments by compiling, analyzing, and reconciling accounts. The role will work on complex problems that require significant judgment, initiative, and extensive knowledge of university financial policy and procedures.

This position is based in Tucson, Arizona and may be eligible for a hybrid work structure in conversation with the supervisor.

Visa sponsorship is not available for this position.

Outstanding U of A benefits include health, dental, and vision insurance plans; life insurance and disability programs; paid vacation, sick leave, and holidays; U of A/ASU/NAU tuition reduction for the employee and qualified family members; retirement plans; access to U of A recreation and cultural activities; and more!

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• Process travel authorizations, advances, purchases, reservations and reimbursements.
• Initiate transactions in UAccess Financials such as General Error Corrections, Distribution of Income and Expense, Salary Expense Transfers, and Transfer of Funds to move expenses to appropriate account, object code, or fund accounts.
• Review and/or prepare business office documents including Purchase Orders, Reimbursements, PCard purchases, Internal Billings, and edits to Assets.
• Reconcile university purchasing card statement reports, ensuring that transactions are appropriately coded, documented and funded; assist department cardholders to submit expense reports, following university policies and procedures.
• Utilize UAccess systems to review and monitor account transactions, account budgets, employee payroll and distributions, balances, and account reconciliations, and provide explanations and recommendations for budget variances.
• Support monthly account reconciliations in accordance with policies and procedures.
• Populate yearly event summaries with final expense numbers as they become available.
• Create and maintain proper accounting records for all transactions and make corrections as needed.
• Keep informed of University policies and procedures, including updates, to ensure expenditure compliance.
• Serve as a point of contact to staff for all business transactions by answering questions and providing guidance.
• Advise others on complex customer inquiries, requiring advanced knowledge of college and university policies.
• Train new employees and create process documentation as needed.

Knowledge, Skills, and Abilities:

• Demonstrated knowledge of Microsoft Office programs (Excel, Adobe Acrobat, PowerPoint, Outlook).
• Strong organizational, time management, and problem-solving skills.
• Ability to interact professionally and effectively with others.
• Effective written and verbal communication skills.
• Ability to work both independently and with a team.
• Ability to work in a deadline driven environment.

This job posting reflects the general nature and level of work expected of the selected candidate(s). It is not intended to be an exhaustive list of all duties and responsibilities. The institution reserves the right to amend or update this description as organizational priorities and institutional needs evolve.

• High school diploma or high school diploma equivalency is required.
• Minimum of 5 years of relevant experience, or equivalent combination of education and work experience.

• Previous experience in higher education.
• Previous experience working in UAccess Financial and UAccess Analytics.