Operations and Business Manager

Why this role matters

I founded One Vision Productions because every young person deserves someone in their corner. For 16 years we've used hip-hop, film and culture to help young people find their voice, in more than 120 schools and 70 communities. Our purpose is simple: igniting the power, passion and unique purpose that lies in every one of us.

Now we're taking that work further through MPOWER, so young people keep creating long after our workshops end. I need someone to run the engine room, so I can stay out in communities and build the partnerships that keep this going. If you're organised, love a good system, and want your work to change young lives, I'd love to hear from you.

Mark Robertson, Founder and CEO

Role at a glance

• Permanent part-time, 2 days a week (about 15 hours), Monday and Wednesday, with room to grow
• $47 to $51 per hour plus superannuation, depending on experience
• Remote, Australia. NSW based preferred, with occasional travel
• Reports to the Founder and CEO
• Works with our Engagement Officer, Partnerships and Admin Officer, Bookkeeper and app maintenance team
• 3-month probation
• Start date: Monday 18 January 2027

About us

One Vision Productions is an Australian Indigenous-led charity using music, film and hip-hop culture to help young people find their voice. MPOWER is our digital platform that helps young people keep creating and growing after our workshops end.

We're a small team that uses smart tools, including Claude, so our people spend less time on paperwork and more time with young people.

What you'll do

Team and workflow

• Run the weekly operating rhythm with the CEO and plan the team's work
• Manage the day-to-day work of the Engagement Officer, Partnerships and Admin Officer and app maintenance team. Admin support is in place, though you will still pick up some admin when needed
• Keep tasks current in Monday.com and Trello, with team communication through Slack
• Check contractor hours and approve invoices against work delivered

KPIs and reporting

• Track team, program and app KPIs
• One weekly report to the CEO and quarterly reporting for the board

Finance (with our bookkeeper)

• Month-end in Xero, grant spend tracked against budget, and a 3-month cashflow forecast
• Budget figures for grant applications and acquittals

Grants

• Run the grant calendar, then check and submit applications written by the CEO
• Manage funder reporting and acquittal deadlines

Compliance, insurance and governance

• Keep a compliance register so nothing lapses
• Manage all insurances, ACNC reporting and board paperwork
• Keep Working With Children Checks, police checks, contracts and core policies current, including child safety and privacy

Systems and tools

• Own our Claude setup and train the team to use it well
• Run our tools (Monday.com, Trello, Slack and ActiveCampaign) consistently across the team
• Find ways to automate repeat work and cut tool costs

Growth and new projects

• When new grants land, recruit and manage project managers to deliver them

What you'll bring

• Strong, hands-on Claude skills. Our systems and workflows are built in Claude, so you need to work confidently with Projects, instructions and team setup from day one
• Not-for-profit experience, including grant compliance, acquittals and funder reporting
• At least 3 years in an operations, business or office manager role, including managing people
• Confident with Monday.com, Trello, Slack, ActiveCampaign and Xero, or able to pick them up fast
• Practical knowledge of insurance, compliance and governance for a small charity
• Meticulous and organised
• Able to work respectfully with Aboriginal and Torres Strait Islander communities and young people
• A current NSW Working With Children Check, or able to get one before starting

Nice to have: government grants experience, a tech or app background, ACNC and board support experience, and a creative arts or youth background.

How we hire

Shortlisted candidates complete a paid 2-hour practical task: checking a grant draft and budget, building a submission checklist and setting up a compliance calendar, using Claude and any other tools you like.

Applications close Sunday 6 December 2026. With your application, tell us about one system you set up that made a team run better.

Aboriginal and Torres Strait Islander people are strongly encouraged to apply.