Operations Coordinator (MSP)

Who is Sharesource?

We are a social enterprise dedicated to connecting global opportunities with talented individuals. Currently, we serve Australian clients and aim to empower businesses to thrive by accessing the talent they need worldwide. Our mission is to support individuals in achieving success in their careers while fostering a company culture that embodies our values.

https://www.sharesource.com.au/

What are we looking for?

We are seeking a highly organized and proactive Operations Coordinator with a strong focus on Marketing and Finance support. This role serves as a key enabler of business efficiency, ensuring that marketing initiatives and financial processes are well-coordinated, accurately executed, and aligned with business objectives.

You will act as the operational backbone supporting campaign execution, financial administration, reporting, and cross-functional coordination. By driving structure, follow-through, and process discipline, this role helps reduce friction, improve visibility, and support data-driven decision-making across the business.

What are you expected to do?

• Coordinate marketing campaigns, including timelines, deliverables, content calendars, and stakeholder communication.
• Track campaign performance and assist in preparing reports and presentations.
• Maintain marketing assets, documentation, and CRM updates.
• Support invoice preparation, tracking, and follow-ups, including supplier invoices and finance queries.
• Maintain accurate financial records, audit trails, and assist with cost tracking and budget monitoring.
• Manage trackers across marketing and finance activities, ensuring data accuracy and completeness.
• Coordinate cross-functional tasks and ensure timely execution of deliverables.
• Maintain organized documentation, filing systems, and version control in SharePoint and OneDrive.
• Assist with meeting coordination, agendas, and documentation of action items.
• Identify and support process improvements to enhance operational efficiency.
  
  
  

You’ll be a great fit if:

• You have at least 5 years of experience in operations, marketing coordination, and finance administration, ideally supporting Australian or international clients.
• You have hands-on experience supporting marketing campaigns and financial processes.
• You are highly organized, detail-oriented, and capable of managing multiple priorities in a fast-paced environment.
• You possess strong communication and coordination skills, enabling you to work effectively with cross-functional teams.
• You are proactive, resourceful, and able to take ownership of tasks with minimal supervision.
• You are adaptable and quick to learn new systems and tools.
• You demonstrate a high level of integrity and professionalism when handling sensitive financial and business information.
  
  
  

It would be desirable if:

• You have exposure to tools such as Xero, CRM platforms, marketing automation tools, and SharePoint.
• You have experience in campaign reporting, budget tracking, or financial reconciliation support.
• You have worked in a professional services, agency, or MSP environment.
  
  
  

Please note: This role is remote; however, we require candidates to be based locally in the Philippines. This is to support occasional onsite activities such as team events, client meetings, or equipment handover. Additionally, local residency is necessary for compliance with Philippines labor laws and employment regulations.

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Why work for Sharesource?

Our clients come from all walks of life and so do we. We hire hundreds of skillful individuals from a wide variety of backgrounds, genders, ages, and personalities to live out our diverse culture and make a positive impact on the world!

Our 5 Values:

• Make a social impact: We balance our work for client teams and for society by constantly making a positive impact.
• Be proactive: We encourage brave thinking and continuous improvement, and drive change through action.
• Create value: We create measurable values for our stakeholders: our teams, partners, suppliers, investors, and communities.
• Be fair, open and honest: We foster equality and inclusivity in a supportive environment that embraces diversity and celebrates achievements.
• Add fun, passion and love: We prioritise fun and passion, fostering higher engagement and a positive can-do attitude.
  
  
  

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What to Expect in the Process?

• You’ll go through 3–4 interviews plus a possible assessment with our client partner. This includes an initial chat, a culture-fit interview, and 1–2 conversations with our awesome client. The whole process usually takes 1–2 weeks, but we’ll let you know if things need to move quicker.
• Our best advice? Be yourself and enjoy the conversations. We’ll keep you updated every step of the way, and you’re always welcome to reach out for updates anytime.
• If all goes well, we’ll complete reference checks and requirements quickly—so we can get that job offer to you without delay.
  
  
  

We would be grateful if you have these already:

• Fit to Work/Health Card (Basic 5 employment medical tests)
• NBI Clearance
• Social IDs - PHIC, SSS, HDMF, TIN
• Character references with contact info
  
  
  

At Sharesource, we believe in the value of diversity and inclusion. We are committed to creating a diverse, respectful, and inclusive workplace, and we do not discriminate based on factors such as race, gender, religion, sexual orientation, or disability.