Operations Coordinator / Operations Specialist

Role Description The Operations Coordinator / Operations Specialist will support the day-to-day operational and administrative activities of the Department of Mathematics. This part-time, remote role involves coordinating schedules and meetings, maintaining records and databases, and assisting with departmental communications and documentation. The role includes responding to inquiries from staff, students, and external partners, supporting customer-service-oriented tasks, and helping streamline operational processes and procedures. The specialist will collaborate with academic and professional staff to ensure efficient workflow, timely completion of tasks, and adherence to departmental policies. The position may also involve contributing to reporting, basic data analysis, and continuous improvement initiatives in administrative and operational practices.

Qualifications

• Candidates should possess strong Operations Management and Administrative Assistance skills, including coordinating activities, managing records, and supporting departmental processes.
• Candidates should possess excellent Communication and Customer Service skills, with the ability to respond professionally to inquiries and work effectively with diverse stakeholders.
• Candidates should possess solid Analytical Skills to interpret information, support basic data reporting, and contribute to process improvements.
• Relevant experience in a higher education or research environment, particularly within complex departmental structures, is beneficial.
• Strong organizational skills, attention to detail, and the ability to manage multiple tasks in a remote, part-time setting are essential.
• Proficiency with standard office software (e.g., word processing, spreadsheets, online collaboration tools) and comfort working in digital systems is expected.
• A relevant qualification or equivalent experience in administration, operations, or a related field is advantageous.