Operations & Growth Coordinator

Benefits: 401(k) 401(k) matching Bonus based on performance Free uniforms Health insurance Paid time off Parental leave Training & development Position Overview NerdsToGo Alexandria is seeking a highly organized, proactive, and accountable Operations & Growth Coordinator to support leadership, drive execution across the business, and ensure nothing falls through the cracks. This is not a traditional assistant role. This position is critical to maintaining structure, accountability, and momentum across operations, client delivery, and growth initiatives. You will work directly with leadership to help operationalize our systems, improve efficiency, and support our growth toward a $3M+ business. Key Responsibilities Executive Operations Own and manage executive calendar, scheduling, and priorities Coordinate internal and client meetings Protect time for high-value activities (sales, strategy, partnerships) Task & Follow-Up Management (Critical) Track all action items from meetings, emails, and internal conversations Assign and follow up with team members, vendors, and clients Ensure deadlines are met and nothing is missed or delayed Systems & Execution Ownership Own and maintain core business systems including CRM, PSA/ticketing systems, documentation platforms, and compliance tracking tools Ensure all leads, tasks, tickets, and opportunities are actively tracked and progressing Ensure no items stall without visibility or follow-up Identify workflow gaps and implement process improvements Maintain clear visibility into operations, priorities, and next actions Operations & Office Management Coordinate internal operations, meetings, and priorities Manage office logistics, organization, inventory, and vendor coordination Oversee equipment and supply management Handle client intake and onboarding coordination Financial & Administrative Support Support invoicing, quote preparation, and proposal documentation Ensure billing accuracy and timely processing Assist with reporting and internal tracking Project & Service Coordination Coordinate and drive project follow-ups across teams Perform ticket triage to ensure proper categorization, prioritization, and assignment Follow up on stalled tickets and ensure SLA adherence Growth & Event Coordination Plan and coordinate local events (e.g., workshops, client events, and industry meetups) Assist with booking podcasts, speaking engagements, and partnerships Support lead follow-up and business development coordination Vendor & Client Coordination Follow up with vendors, partners, and clients to ensure execution and accountability Handle client communications and administrative requests as needed What Success Looks Like No missed follow-ups, dropped tasks, or stalled opportunities Clear visibility into operations, priorities, and next steps Tickets and projects consistently moving forward Accurate and timely invoicing and administrative processes Organized, audit-ready documentation and compliance tracking Successful execution of events and growth initiatives Qualifications 2–5+ years in operations, coordination, project management, or executive support roles Strong organizational and time management skills High attention to detail and accountability Excellent written and verbal communication Ability to manage multiple priorities with minimal oversight Comfortable learning and managing multiple business systems and tools Preferred Experience Experience in IT services, MSP, or cybersecurity environments Familiarity with CRM platforms, ticketing/PSA systems, or documentation tools Event planning or marketing coordination experience Key Performance Indicators (KPIs) Invoice Accuracy Rate ≥ 98% Invoice Timeliness: 100% on-time billing cycles Quote Turnaround Time: < 24–48 hours Ticket Triage SLA: ≤ 15 minutes during business hours Administrative Task Completion Rate ≥ 95% Inventory Accuracy ≥ 98% Client Intake Initiation: ≤ 24 hours Zero untracked or stalled tasks, tickets, or opportunities Flexible work from home options available. Compensation: $65,000.00 - $80,000.00 per year IT SERVICE PROFESSIONALS NerdsToGo is dedicated to providing customers with fast, friendly, and knowledgeable Computer Service and Technology Solutions for a variety of devices. Our professional “Nerds” can help fix your Apple, Android, or Microsoft product, from cracked iPhones to slow or unresponsive laptops and everything in between. JOIN OUR TEAM AT NERDSTOGO At NerdsToGo, our technicians don’t just "go to work." Our business model has created a culture of excellence where Nerds are given the opportunity to grow and profit from their skills, while offering a high-standard of professional service to each and every one of our many loyal customers. If you are ready for an opportunity to do what you love doing, have fun, and be part of one of the fastest growing companies in the industry, you’ve come to the right place. NOW HIRING! We’re growing fast, so we’re looking for skilled applicants to fill positions throughout the country. If computers, smartphones, and tablets "speak to" you, or if you’re looking to expand your talents and start helping others with their IT problems, NerdsToGo may be the right fit for you. This franchise is independently owned and operated by a franchisee. Your application will go directly to the franchisee, and all hiring decisions will be made by the management of this franchisee. All inquiries about employment at this franchisee should be made directly to the franchise location, and not to Nerds To Go Corporate.