Operations & System Specialist

We’re looking for an Operations & Systems Specialist to take ownership of core internal workflows and systems, with a focus on Google Workspace and Airtable. This role is ideal for someone who doesn’t just use tools—but builds, manages, and optimizes them to support day-to-day business operations. This person will operate in a small, fast-moving environment, while bringing perspective from more structured or larger organizations to help implement scalable, best-practice processes. Duties and Responsibilities Own and manage workflows within Google Workspace and Airtable Build, maintain, and optimize operational processes across systems Ensure systems are structured, organized, and functioning effectively day-to-day Collaborate with leadership to translate evolving SOPs into scalable workflows Identify gaps and proactively improve processes and automation Support documentation and build toward more standardized, scalable operations Proven experience owning systems and workflows (not just using them) Strong hands-on experience with Airtable and Google Workspace Ability to understand and manage end-to-end operational processes Experience working in small or evolving environments, with the ability to operate independently Exposure to larger or more structured organizations, with an understanding of best practices for scalable systems and processes Strong problem-solving skills with a process-oriented mindset Comfortable navigating ambiguity and helping define structure as the role evolves Hireframe provides nearshore and offshore staffing solutions, operating as a remote-first organization with team members located in the United States, Mexico, and the Philippines. Our robust benefits package includes: Permanent remote work flexibility Paid Time Off Health Maintenance Organization (HMO) coverage Annual performance bonuses Dedicated coaches offer an extra channel of support and skill-building Opportunities for professional growth At Hireframe, we cultivate a supportive environment that fosters professional development and success, ensuring our team members thrive in their careers. Learn More Stay updated on open roles and industry insights. Follow us on: Instagram Facebook LinkedIn YouTube Visit our website: www.hireframe.com Tune in to our What Worked podcast Check out What Worked podcast , hosted by our founders, Mike and Tyler, featuring conversations with business executives and founders—including some of our clients.