Outreach, Events, and Media Coordinator (PEI)

About BeVera Solutions, LLC

BeVera Solutions, LLC is a rapidly growing public health and professional services company that provides innovative solutions to federal and state agencies. Our team supports mission-critical programs through expertise in program management, communications, acquisition, data analytics, and public health initiatives. BeVera’s CEO champions a people-first culture where every employee is valued. The company supports this commitment by offering competitive compensation and meaningful, impactful work assignments.

Recognized as one of Atlanta’s Best Places to Work (2024 & 2025 & 2026) by the Atlanta Business Chronicle, BeVera fosters a culture of integrity, excellence, and collaboration.

BeVera is seeking an experienced (part-time) Outreach, Events, and Media Coordinator to support the National Institutes of Health (NIH) Historically Black Colleges and Universities (HBCU) Path to Excellence and Innovation (PEI) Initiative.

The PEI Initiative helps HBCUs strengthen their institutional capacity to compete for, secure, and manage federal contracts and other funding opportunities.

This part-time position will coordinate outreach events, conferences, institutional visits, and stakeholder engagement activities while managing the technical production of the NIH PEI podcast. The ideal candidate is a seasoned communications and events professional with demonstrated experience supporting events ranging from small executive roundtables to large conferences exceeding 1,000 participants.

The ideal candidate must be comfortable managing events involving senior government and university officials, independently coordinating event logistics, and producing professional-quality podcasts. The individual must also demonstrate hands-on expertise in audio recording and editing, along with experience creating accessible, Section 508-conformant digital media products.

NOTE: Position Contingent upon award of contract. This role is part of a pre-award candidate search for an upcoming federal government contract. Employment is contingent upon BeVera Solutions receiving the contract award, final Government approval, funding, and any applicable client or contract requirements.

Key Responsibilities

Outreach Events and Conference Support

· Plan, coordinate, and support in-person, virtual, and hybrid outreach events serving approximately 20 to more than 1,000 participants.

· Support major HBCU-focused conferences, workshops, roundtables, and institutional visits, including the White House Initiative on HBCUs Conference Week and Congressional Black Caucus workshops.

· Coordinate event logistics, including schedules, registration, speakers, audiovisual equipment, presentation materials, participant communications, and travel arrangements.

· Manage on-site event setup, technical coordination, participant support, and distribution of approved materials.

· Coordinate virtual event production, including webinar platforms, audiovisual equipment, live captions, and recording.

· Prepare event summaries documenting participation, feedback, lessons learned, and follow-up activities.

· Work collaboratively with NIH program officials, HBCU representatives, federal partners, and project team members to ensure successful event execution.

Podcast and Media Production

· Manage the technical production of the existing NIH PEI podcast series, consisting of approximately five to eight episodes per season.

· Coordinate with the program’s Health Communications Specialist on episode topics, guest selection, interview schedules, and production planning.

· Record, edit, and prepare podcast episodes for publication, typically approximately 30 minutes in length.

· Operate audio recording and editing software, microphones, and related production equipment for remote and in-person interviews.

· Produce accurate, Section 508-conformant transcripts, including manual review and correction of automated transcription.

· Manage podcast hosting, distribution, and publication following NIH review and approval.

· Support the production of additional approved digital media and promotional materials as needed.

Communications, Accessibility, and Reporting

· Coordinate professional communications with event participants, speakers, institutional representatives, and program stakeholders.

· Ensure event materials, recordings, transcripts, and other media products meet applicable Section 508 accessibility requirements.

· Maintain organized event records, production schedules, attendance documentation, and supporting materials.

· Prepare timely event and media documentation for inclusion in program performance reports.

· Monitor assigned deliverables and deadlines and communicate progress to program leadership.

· Follow established government review and approval procedures before distributing or publishing materials.

Experience

· Master’s degree in Communications, Public Relations, Marketing, Journalism, Media Production, Event Management, or a related discipline.

· Minimum of eight years of relevant professional experience in outreach, event management, communications, conference coordination, or multimedia production.

· Demonstrated experience planning, coordinating, or supporting events ranging from approximately 20 to more than 1,000 attendees.

· Hands-on experience with podcast production or professional audio recording and editing.

· Demonstrated experience producing Section 508-conformant media, including accessible audio transcripts and video captions.

· Experience coordinating in-person, virtual, and hybrid events.

· Strong organizational, stakeholder coordination, written communication, and project management skills.

· Ability to manage multiple activities and deadlines independently.

· Proficiency with Microsoft Office and commonly used virtual meeting and event platforms.

Preferred Qualifications

· Experience supporting NIH, HHS, or other federal government programs.

· Experience working with HBCUs, universities, research institutions, or higher education organizations.

· Experience supporting large federal conferences and executive-level roundtables.

· Proficiency with Adobe Audition, Riverside, Zoom for Government, or comparable production tools.

· Experience managing established podcast series, including episode editing, hosting, and distribution.

· Familiarity with federal government communications approval procedures.

· Experience coordinating events involving senior government officials, university leadership, and external stakeholders.

· Strong attention to detail, professionalism, responsiveness, and the ability to deliver high-quality work in a federal government contracting environment are essential.

· The successful candidate will be an experienced professional who combines the organizational discipline of a conference coordinator with the technical capabilities of a digital media producer.

Work Schedule and Availability

This is a part-time position requiring approximately 983 hours during Contract Year 1 and 953 hours during each subsequent option year, averaging approximately 18–20 hours per week.

The work schedule will vary based on program requirements, including conferences, institutional visits, podcast recording sessions, and other scheduled activities. Flexibility may be required during major event periods.

The selected candidate must be available to begin work on December 2, 2026, the anticipated contract start date. Periodic domestic travel is required.

Additional Information

All your information will be kept confidential according to EEO guidelines. An Equal Opportunity Employer. BeVera's hiring practices provide equal opportunity for employment without regard to race, religion, color, sex, gender, national origin, age, United States military veteran’s status, ancestry, sexual orientation, marital status, family structure, medical condition including genetic characteristics or information, veteran status, or mental or physical disability so long as the essential functions of the job can be performed with or without reasonable accommodation, or any other protected category under federal, state, or local law.