Parent Leadership Training Institute (PLTI) Site Coordinator

Description

ABOUT PLTI

The Parent Leadership Training Institute (PLTI) is a family civics initiative of the Connecticut Commission on Women, Children, Seniors, Equity & Opportunity (CWCSEO). Participants become advocates for children through a community-building retreat, a 20+ week instructional course on personal development, community leadership, and civics, and a culminating community project. Through PLTI, participants practice communication and public speaking, learn to analyze budgets, policy, and law, and build the skills to work effectively within civic and political systems.

POSITION SUMMARY

The Site Coordinator provides leadership and local guidance for the planning and implementation of PLTI, serving as the “community face and voice” of the initiative. They understand PLTI as a civics initiative and community-builder, and models that commitment throughout the role. This person manages the day-to-day operations and logistics of the initiative and works cooperatively with the Facilitation Team, the Civic Design Team, United Way of Greater New Haven, and the CWCSEO PLTI State Director to ensure the program is delivered with fidelity to the model. The role combines two closely linked areas of work: running the operations and logistics of each cohort and serving as the central point of coordination among everyone involved in delivering the initiative.

PRIMARY RESPONSIBILITIES

Operations & Logistics

• Be present at the retreat, all sessions, and local (and state, if applicable) graduations.
• Organize all site logistics for the class: site selection, food, and childcare (or Children’s Leadership Training Institute).
• Order and bill for food and purchases of supplies for the retreat, sessions, graduation, and CDT and alumni meetings and events.
• Maintain accurate records of facilitator hours and ensure their submission of invoices.
• Maintain accurate records and coordinate the PLTI budget with the Sponsoring Organization.
• Prepare and have class materials ready at each session and maintain accurate records of attendance and work submission of participants; and maintain accurate records of facilitator hours and responsibilities.
• Distribute and collect pre/post participant surveys and session evaluation, ensuring data collection to inform future work and continuous improvement of the initiative.
• Maintain and submit accurate PLTI participant records to the State Director within required timelines.
• Coordinate the logistics of local graduations, including, but not limited to transportation, guest invitations, and food.
• Invite and confirm guest speakers and send thank-you letters.
• Coordinate Civic Design Team meetings and alumni events in collaboration with Civic Design Team members, Sponsoring Organization, and/or PLTI State Director.
• Draft and send communications with relevant information or resources to the to various audiences, including but not limited to the cohort, alumni, Civic Design Team, Sponsoring Organization, and/or PLTI State Director.

Facilitator, Participant & Partner Coordination

• Understand PLTI as a civics initiative and community-builder, and model that commitment throughout the role.
• Lead outreach, recruitment, and interviewing of a diverse applicant pool for each new cohort, in partnership with the Civic Design Team, Sponsoring Organization, and/or State Director.
• Participate in required weekly Technical Assistance (TA) sessions with the PLTI State Director and Facilitation Team to debrief and prepare upcoming sessions.
• Participate in bi-weekly Statewide Site Coordinator meetings led by the PLTI State Director.
• Provide support and resources to the Facilitation Team, before and during sessions, and step in as necessary during sessions.
• Serve as the primary liaison among class participants, the Facilitation Team, the Civic Design Team, the Sponsoring Organization, the local Alumni Association, and the PLTI State Director.
• Provide technical assistance to PLTI participants developing their community projects.
• Work with the Civic Design Team to build and sustain community partnerships that make PLTI a sustainable local initiative, including recruitment and fundraising support, in collaboration with the Sponsoring Organization.
• Address conflicts as they arise and take a leadership role in seeking resolution.
• Perform additional duties as assigned.

TIME COMMITMENT

Approximately 25–30 hours per week throughout the year. During weeks when class is not in session, time is spent reporting results, supporting the local PLTI Alumni Association and Civic Design Team meetings, building stakeholder relationships, recruiting for the coming cohort, and supporting fundraising for cohort and alumni events.

Requirements

MINIMUM QUALIFICATIONS

• Experience in project management, excellent organizational skills, and the ability to manage multiple logistics simultaneously.
• Experience in event planning, community engagement, and/or supervising or coaching teams.
• A genuine commitment to parent leadership, racial equity, and civic engagement.
• Strong written and verbal communication and relationship-building skills.
• Experience with fund development (grant writing, direct marketing, fundraising campaigns) is a plus, but not required.
• Bilingual candidates (Spanish preferred) encouraged to apply.
• Preference given to PLTI alumni and/or current Civic Design Team members.

CERTIFICATION REQUIREMENT

New Site Coordinators are required to attend National PLTI Training to be certified in the role. Attendance at National PLTI Training does not guarantee certification. If a candidate is hired after a national PLTI Training has already taken place for the year, the PLTI State Director will provide provisional certification through additional meetings and Technical Assistance, with the expectation that the Site Coordinator will attend the next available training.

WORKING CONDITIONS:

• Independent Contractor
• Approximately 30 hours per week through June 30, 2027, with heavier evening hours during the 20+ week training cycle
• Remote role with onsite presence required during each PLTI session
• Ability to lift up to 20 pounds.
• Extended viewing of computer monitor.
• Minimal local travel to events within the region.

CONTRACTED THROUGH: United Way of Greater New Haven

REPORTS TO: Vice President of Education

WORKS IN PARTNERSHIP WITH: The Connecticut Commission on Women, Children, Seniors, Equity & Opportunity (CWCSEO) PLTI State Director on program fidelity, weekly Technical Assistance, and certification.

COMPENSATION: $35 per hour, up to a maximum amount of $35,000

DIVERSITY COMMITMENT

Consistent with PLTI's model and mission, United Way of Greater New Haven seeks candidates who reflect the diversity of the local community — including race, ethnicity, education, gender, class, and age — and who bring a demonstrated commitment to equitable outcomes for children and families.

ABOUT UNITED WAY OF GREATER NEW HAVEN

United Way of Greater New Haven brings people and organizations together to create solutions to Greater New Haven’s most pressing challenges in the areas of Education, Health, and Financial Stability grounded in racial and social justice. We tackle issues that cannot be solved by any one group working alone. We operate according to our mission, vision, values and guiding principles.