Personal Assistant

Our attorneys now spend a good part of each month on matters for clients with German partners, and their diaries have to work on both sides of the Atlantic. That is why we are hiring a Personal Assistant in Germany. Full-time and remote from anywhere in Germany; the firm is in New York, six hours behind.

1. Scope of the role
You work directly for the attorneys and keep their weeks organised: calendars, meeting papers, travel and correspondence. The role gives no legal advice.

2. Day-to-day work

• Manage calendars across New York and European time zones
• Prepare meeting folders and keep a note of the actions agreed
• Arrange travel and submit expenses
• Sort incoming email and calls and pass on the urgent ones
• Keep contact lists and client records up to date
  
  
  

3. What the role requires

• A completed vocational training or a degree in any field
• Experience as an assistant, office coordinator or in a front office
• Microsoft Outlook, Word and Excel
• Experience managing another person's calendar
  
  
  

4. Desirable

• Work at a law firm or consultancy
• A travel or expense tool such as SAP Concur
• Experience working across time zones
  
  
  

5. Benefits and leave

• Permanent full-time contract, working from home anywhere in Germany
• 30 working days of annual leave, plus public holidays
• An employer contribution to a company pension scheme
• Paid training, including contract and legal-English courses
• Laptop, headset and a monthly home office allowance
• Core hours agreed with the New York team, flexible around them
  
  
  

6. The firm
Sideletter Law, in New York, advises businesses on the agreements they sign and the company approvals behind them: customer and supplier contracts, confidentiality agreements, amendments and side letters. Scope and fees for each matter are agreed in writing before work begins.