Personal Assistant / Operations Coordinator

About Lambdac

Lambdac is a scientific consulting company providing expert guidance and support across scientific and technical fields. We work with clients to solve complex problems, optimise processes and support data-driven decision-making, collaborating with specialists and leaders across disciplines on long-term client relationships.

The role

We are looking for a Personal Assistant / Operations Coordinator to support the Director directly in organising activities, following up on projects and coordinating multiple parallel workstreams.

The position is based in Mexico City under a hybrid working model, with flexibility to work from home when in-person presence is not required.

Key responsibilities include:

• Managing and prioritising the Director’s calendar.
• Organising meetings and coordinating across different time zones.
• Preparing agendas, meeting notes and follow-up actions.
• Coordinating travel arrangements, meetings and logistics.
• Following up on the Director’s pending actions and commitments.
• Communicating with colleagues, clients and partners across Mexico and Europe.
• Managing correspondence and documentation.
• Maintaining and updating databases and workspaces in Notion.
• Supporting project coordination and follow-up.
• Organising administrative information and documentation.
• Identifying opportunities to standardise, simplify or automate recurring processes.

The position also includes a development path focused on operations and process improvement.

We are not looking only for someone who can execute administrative tasks. We are looking for someone who can understand how a process works, identify inefficiencies and help build a more organised, repeatable and scalable way of working.

What we are looking for

• Excellent organisational and prioritisation skills.
• Good judgement when distinguishing between urgent matters, important work and tasks that can wait.
• Ability to work independently and make decisions without constant supervision.
• Reliable follow-up on commitments, deadlines and pending actions.
• Excellent written and verbal communication.
• Advanced English for professional communication.
• Native or fluent Spanish.
• Ability to coordinate activities across different time zones.
• Comfort working with digital tools and collaborative environments.
• Genuine interest in learning and using tools such as Notion.
• Interest in automation, process optimisation and the practical use of artificial intelligence.
• Experience or education in administration, business, engineering, project management or a related field will be valued.

Programming knowledge, particularly Python, is considered a plus, especially when it has been used to automate tasks, organise information, work with data or improve administrative processes.