Personal Assistant (Right Hand) to Hedge Fund Manager - Private Support to Sole Principal. Remote. Dubai or London.

Requirements

Key Responsibilities

Diary and Scheduling

• Manage the employer’s diary across business and personal commitments.
  
• Schedule meetings, calls and appointments across multiple time zones.
  
• Act as gatekeeper for the employer’s time, prioritising requests and managing competing demands.
  
• Incorporate board meetings, signing deadlines and other fixed corporate commitments supplied by the Group Corporate Administrator into the employer’s diary and travel plans.
  
• Monitor the employer’s personal correspondence and ensure time-sensitive matters are escalated promptly.
  

Travel and Logistics

• Research, plan and book domestic and international travel, both business and personal.
  
• Arrange flights, accommodation, ground transportation, visas and travel documentation.
  
• Prepare clear travel itineraries and manage last-minute changes.
  
• Coordinate travel requirements across multiple countries.
  
• Track passport, visa, residency and other travel-document expiry dates.
  
• Manage bookings in a cost-conscious manner while maintaining the required standard of service and flexibility.
  

Personal Finances and Administration

• Manage aspects of the employer’s personal finances with discretion and accuracy: personal invoices, bills, subscriptions and recurring payments.
  
• Maintain personal expense records and supporting documentation.
  
• Track personal tax filing deadlines and liaise with the employer’s personal accountant or tax adviser to provide supporting documents on time.
  
• Track expiry and renewal dates for personal documents, memberships and insurance policies.
  
• Maintain strict separation between personal and business finances & records.
  
  

Personal Assistance

• Manage selected personal appointments, bookings, reminders and administrative matters.
  
• Coordinate private appointments, household services, property-related matters, deliveries and reservations where required.
  
• Act as first point of contact for personal matters and handle personal correspondence.
  
• Support minor personal tasks that enable the employer to focus on executive, investment and business responsibilities.
  
• Make auxiliary decisions on the employer’s behalf, within agreed parameters, when the employer is not reachable or available.
  
• Handle ad-hoc requests with discretion, efficiency and sound judgment.
  
• Pass business invoices, corporate documents and company correspondence that reach the employer personally to the Group Corporate Administrator.
  

Candidate Profile

The successful candidate will be highly structured, proactive and comfortable supporting a demanding employer with multiple international commitments. Given the closeness of the role, the candidate must be capable of acting as a trusted extension of the employer in private matters and of exercising sound judgment without supervision.

Essential Skills and Experience

• Previous experience as a Personal Assistant, Executive Assistant, Private PA or in a similar role.
  
• Experience supporting a senior executive, entrepreneur, investor, family office principal, business owner or private individual.
  
• Strong diary management and meeting coordination experience.
  
• Experience arranging complex international travel.
  
• Experience handling personal expenses, bills and basic financial administration.
  
• Excellent written and spoken English. Being bilingual English/Russian would also be good, but is not mandatory.
  
• High attention to detail and accuracy.
  
• Strong proficiency with email, calendars, cloud-based document systems, spreadsheets, video-conferencing platforms and standard office software.
  
• Ability to work independently in a fully remote environment.
  
• Flexibility to manage urgent matters and occasional requests outside standard working hours.
  
• Sound judgment and the confidence to make well-reasoned auxiliary decisions when the employer is unavailable.
  
• Absolute discretion when handling confidential, financial and personal information.
  

Preferred Experience

• Experience as a private PA to a UHNW individual, family office principal, or sole principal.
  
• Experience working with hedge funds, investment firms, family offices or private investment professionals.
  
• Experience supporting a Principal who divides time between the UK and the UAE.
  
• Experience working directly for a sole principal or private employer.
  
  

Personal Attributes

• Discreet and trustworthy.
  
• Highly organised.
  
• Proactive and resourceful.
  
• Calm under pressure.
  
• Responsive and reliable.
  
• Professional in written and verbal communication.
  
• Capable of anticipating requirements.
  
• Comfortable working with limited supervision.
  
• Able to distinguish between urgent, important and routine matters.
  
• Willing to take ownership of tasks through to completion.
  
  

Working Arrangements

• Fully remote position, 5 days a week + flexibility.
  
• The employer has a presence in London (UK) and Dubai (UAE), with local employment available in both countries or in any other countries.
  
• The broader employment structure would provide local employment labour rights, health insurance benefits, sick pay and PTO days.
  
• Work will involve coordination across multiple countries and time zones.
  
• Working hours will be agreed based on the employer’s schedule and requirements.
  
• Some flexibility outside standard working hours may be required.
  
• UAE residency visa sponsorship may be available for a suitable Candidate.
  
• Offices in London and Dubai available for in-person work.
  

Confidentiality

The successful candidate will be required to sign a comprehensive confidentiality and non-disclosure agreement.

The role involves access to sensitive personal, financial, investment, legal and corporate information. Maintaining confidentiality, data security and professional discretion is a fundamental condition of employment.

Benefits

• Full-time remote position.
  
• Provisional working schedule: 5 days a week, with some degree of flexibility.
  
• The employee will be employed in their country of residence. Statutory rights shall apply.
  
• Salary paid in UK pounds or in Dirhams. £ 45,000 – 70,000 per year. AED 15,000 - 25,000 per month + annual bonus and health insurance, sick pay, PTO days.
  
• UAE sponsorship offered by the employer to the right candidate.
  
• No accommodation provided.