Personal Assistant to Director - Global Philippine Hub

Company Description Popul8iT Australia specializes in bringing clients’ dream websites to life through modern design, intuitive user experiences, and integrated social media platforms. The company focuses on high-quality websites and online stores, typically including up to 10 pages, 20 products, a fully functional store with payment and shipping options, and a booking page. Popul8iT Australia combines cutting-edge capabilities with practical, business-focused features to help clients grow their online presence. Team members collaborate closely with clients to understand their vision and deliver tailored digital solutions that are both visually appealing and performance-driven.
Role Description The Personal Assistant to Director – Global Philippine Hub is a full-time hybrid role based in Manila, with a mix of on-site work and work-from-home flexibility. This role supports the Director by managing diaries, coordinating meetings, and organizing travel and logistics across time zones. The Personal Assistant handles day-to-day administrative tasks, including preparing correspondence, maintaining records, and managing confidential information. Responsibilities also include tracking key deadlines, following up on action items, and liaising with internal teams and external partners to ensure smooth operations of the Global Philippine Hub. The role requires proactive communication, reliable support, and the ability to anticipate the Director’s needs in a fast-paced environment.
Qualifications

• Candidates should possess strong Personal Assistance and Executive Administrative Assistance skills, with experience supporting senior leadership or directors.
• Candidates should possess solid Administrative Assistance and Clerical Skills, including document management, data entry, and preparation of reports and presentations.
• Candidates should possess effective Diary Management capabilities, including scheduling meetings, coordinating calendars, and managing travel and event logistics.
• Candidates should possess excellent written and verbal communication skills, strong attention to detail, and the ability to handle sensitive information with discretion.
• Candidates should possess strong organizational and time-management skills, proficiency with productivity and collaboration tools (e.g., MS Office, cloud-based platforms), and the ability to work independently in a hybrid setup.
• A relevant diploma or bachelor’s degree, experience in a global or cross-cultural environment, and prior work in technology or digital services are advantageous.
• APPLICATION MUST BE SUBMITTED AT https://www.popul8it.com.au/jobs for a candidate to be considered