Practice Manager at Compass Psychology

Full Job DescriptionPosition: Practice Manager

Company: Compass Psychology

Locations: Helsinki & Espoo, Finland

Employment Type: Part-Time (3 to 4 days per week / 21 to 28 hours per week, 7 hours per day)

Work Arrangement: Hybrid (minimum 2 days on-site in Helsinki/Espoo, up to 1 day remote)

Compensation: Competitive monthly salary based on experience (approx. €1,900–€2,100+) with occupational healthcare included.About Compass Psychology1

Compass Psychology is a growing, international private psychology practice operating across offices in Helsinki and Espoo. We offer a warm, friendly, and collaborative working environment. As a small and rapidly growing business without separate HR, IT, or accounting departments, our Practice Manager plays a central role in keeping our day-to-day operations running smoothly.

The Practice Manager handles a diverse range of administrative, financial, operational, and client-facing responsibilities. This role requires a highly organized individual who excels at multitasking, communicating with company directors, and providing compassionate service to our clients and team.

Financial & Subcontractor Administration:

Invoice clients and subcontractors and process subcontractor earnings payouts using Holvi.

Onboard new subcontractors and student interns by sharing orientation guides, providing keys, and explaining administrative systems.

Review contracts and administrative documentation.

Client Care & Front Desk:

Serve as the primary point of contact on the office phone, responding warmly, clearly, and helpfully to client queries and directing them to appropriate practitioners.

Greet clients arriving at the office with a welcoming and sensitive approach.

Strictly maintain confidentiality and adhere to healthcare privacy regulations.

Marketing & Communications:

Design and produce social media graphics and reels for Instagram, Facebook, and LinkedIn using Canva.

Plan and format monthly email newsletters using Mailchimp, including featured imagery and blog graphics.

Maintain and update Linktree and social media channels.

Website Management & Group Coordination:

Update website content and pages using WordPress with basic HTML and CSS.

Coordinate logistics for group sessions and workshops (e.g., liaising with yoga instructors and doulas).

Set up webshops for groups and workshops in Holvi.

Office Operations & Housekeeping:

Oversee inventory and supplies for both Helsinki and Espoo office locations (purchasing items like tissues and milk weekly).

Water plants weekly and maintain welcoming office spaces.

Prepare lunch for the team during weekly Helsinki staff meetings based on poll responses.

Coordinate maintenance, landlord/janitor contacts, Wi-Fi connections, secure paper disposal, and incoming package deliveries.

Candidate Requirements:

Organizational Skills: Excellent task planning, prioritization, and multitasking capabilities in a fast-paced environment.

Communication: Proactive, clear, and open communication with company directors and staff.

Interpersonal Approach: Warm, friendly, sensitive, and clear communication style when interacting with clients and colleagues.

Technical Skills:

Proficiency with Canva, Mailchimp, and Holvi.

Familiarity with WordPress and basic knowledge of HTML/CSS for simple website updates.

Languages: Fluent English (primary workplace language). A good working knowledge of Finnish is highly desirable for handling phone calls, contracts, and local vendor communication.

Background: Prior experience or interest in healthcare services and familiarity with healthcare industry regulations is desirable.

Mindset: Adaptable, curious, and comfortable learning new software tools independently.

Benefits:

Occupational healthcare coverage.

Flexible part-time schedule with partial remote work capability.1

A stimulating, supportive, and international team culture.

Applications: Email CV and cover letter with Subject title “Job Application” to office@compasspsychology.fi

Closing date: 13th November 2026.