Pricing and Legal Project Management Coordinator

Crowell & Moring LLP is an international law firm with offices in the United States, Europe, MENA, and Asia that represents clients in litigation and arbitration, regulatory and policy, intellectual property, and transactional and corporate matters. The firm is internationally recognized for representing Fortune 500 companies in high-stakes litigation and government-facing matters, as well as its ongoing commitment to pro bono service and diversity, equity, and inclusion. At Crowell & Moring, exceptional client service begins with exceptional people. We are committed to delivering responsive, high-quality, and professional service to our clients and to one another, while continuously elevating standards of excellence across every aspect of our work. Job Summary The Pricing & Legal Project Management Coordinator is an entry-level member of the Pricing & Legal Project Management (LPM) team. The Coordinator supports Pricing and LPM workflows by coordinating matter intake, new matter setup, data validation, standard report preparation, and status tracking. The Coordinator applies established procedures, maintains accurate client and matter information, identifies missing or inconsistent data, and escalates issues. Job Responsibilities • Coordinates new matter intake and matter setup in the firm’s financial system (3E), ensuring required client, matter, billing, and arrangement information is complete and accurately entered. • Verifies matter setup requirements, including billing instructions, ABA/LEDES codes, task and phase code requirements, timekeeper access, and required documentation. • Reviews intake materials and client or matter arrangement information for completeness, potential administrative conflicts, and billing setup issues; escalates substantive pricing, profitability, AFA, or LPM questions to more senior team members. • Maintains matter setup documentation, process checklists, status trackers, internal databases, and Excel files to support consistent Pricing and LPM workflows. • Prepares, runs, and distributes standard recurring matter reports, alerts, and notifications using established templates, firm systems, LPM tools, and Excel. • Performs initial review of standard reports to identify missing data, unusual variances, budget status items, or setup issues requiring follow-up or escalation. • Identifies matters that may require Pricing or LPM support during the intake process. • Coordinates with Billing, Accounting, Conflicts, Finance, attorneys, and Pricing & LPM team members to obtain information, resolve setup questions, and maintain accurate matter and arrangement records. • Supports updates to billing instructions, task and phase code setup, fee arrangement records, client matter data, and related system information as directed. • Assists with basic budget monitoring, matter status reporting, and client or matter data validation under the direction of more senior team members. • Supports continuous improvement by documenting recurring issues, maintaining job aids and process documentation, and recommending practical workflow enhancements within established procedures. Knowledge, Skills and Abilities • Strong attention to detail, organizational skills, and ability to maintain accurate data across multiple systems and trackers. • Strong basic math skills and ability to review standard reports for completeness, consistency, and apparent variances. • Technological aptitude and ability to learn financial, reporting, matter management, and workflow tools. • Intermediate knowledge of Microsoft Excel required; experience with large data sets, pivot tables, formulas, and lookups preferred. • Ability to communicate clearly and professionally, both orally and in writing, with attorneys, business professionals, and team members. • Ability to organize and prioritize work in a dynamic environment, meet deadlines, and follow through on assigned matters and requests. • Ability to apply established policies, procedures, and guidance, solve routine problems, and escalate non-routine issues appropriately. • Ability to handle sensitive client, matter, financial, and firm information with discretion. • Demonstrated ability to provide responsive, professional service requiring tact, courtesy, and sound judgment. • Knowledge of the financial system Elite 3E preferred. Requirements: Education The position requires a Bachelor’s Degree. Experience The position requires a minimum of one (1) year of work or educational experience during which the knowledge, skills, and abilities relevant to the position were obtained. Experience in a law firm, professional services, finance, billing, accounting, or project coordination environment is preferred. US Pay Range: $55,000–$80,000 for Boston, Chicago, Dallas, Denver, Los Angeles, Minneapolis, Orange County, and Washington, DC $60,000–$90,000 for New York and San Francisco $48,000–$80,000 for all other U.S. locations Our Firm is committed to fair and equitable compensation practice in accordance with applicable laws. Additional compensation may include a discretionary bonus. The salary for this position may vary based on location, market data, an applicant’s skills and prior experience, certain degrees and certifications, and other factors. Crowell & Moring LLP offers a competitive compensation and comprehensive benefits package. Our benefits include healthcare, vision, dental, retirement, and all-purpose leave and progressive options such as back up childcare, wellness programs, cultural events and social activities. We take great pride in our positive, friendly culture that rewards hard work and success, at the same time recognizing the importance of family and community service. Pursuant to the San Francisco Fair Chance Ordinance, we will consider for employment qualified applicants with arrest and conviction records. U.S. Privacy Notice: https://www.crowell.com/en/US-Candidate-Privacy-Notice U.K. Privacy Notice: https://www.crowell.com/en/UK-GDPR-Candidate-Privacy-Notice EOE m/f/d/v Crowell & Moring LLP participates in the E-Verify program.