Procurement Senior Coordinator

Responsibilities: Make timely and strategic purchasing decisions while ensuring compliance with established procurement policies and procedures. Identify and source purchase requirements, including specifications, configurations, and quantities. Obtain quotations or proposals from at least two qualified or preferred vendors or leasing providers. Manage high-value projects from the Projects Management team, including office renovations, relocations, build-outs, and other similar initiatives. Handle critical and high-value non-project requests such as system upgrades, renewals, hardware refreshes, and global initiatives. Review and assess technical vendor proposals, coordinating with vendors and requestors for any required changes or clarifications. Negotiate pricing, specifications, terms, and conditions with vendors and recommend the most suitable supplier. Ensure purchase requests are processed efficiently from initiation to completion in compliance with Global Procurement policies. Verify vendor bank details via email and/or phone to prevent fraud and ensure payments are made to the correct accounts. Support the onboarding of new vendors prior to account setup in the system. Review company's expense invoices to ensure compliance with existing contracts before payment processing. Coordinate with internal teams regarding procurement requirements and specifications. Assist in the review and execution of contracts. Work with Asset Managers on lease and asset management, including maintaining asset records and contract associations within ServiceNow for both leased and purchased hardware. Manage end-of-lease activities, including evaluating return, extension, or buyout options and processing related payments for buyouts or damages. Perform detailed cost and price analysis for lease and purchase proposals. Review and process recurring lease invoices for rentals, buyouts, and damages. Ensure accuracy of expense coding for lease invoices and coordinate reclassification requests with the Accounts Payable team when necessary. Communicate with business services teams and vendors through email, phone calls, and meetings regarding procurement activities and projects. Maintain and update the contract database by uploading contracts, modifying records, generating reports, and tracking contract status. Monitor expiring contracts, confirm renewal decisions with business owners, and update records accordingly. Process renewals of technology-related purchase orders and contracts, including licenses, maintenance, warranties, and support agreements. Manage vendor and payee maintenance requests, including adding, updating, activating, or deactivating vendor records. Provide guidance and support to other Accounts Payable Compliance Analysts as needed. Assist in training new team members and sharing relevant process updates. Review and update process manuals and documentation. Monitor team progress and assist with special projects and ad hoc tasks. Qualifications: Bachelor's degree in Information Science, Business, Economics, Finance, or a related field. At least 5 years of relevant experience in procure-to-pay or procurement functions. Strong written and verbal communication skills in English. Proficient in systems and database tools such as Excel, PowerPoint, Adobe, and enterprise platforms like ServiceNow and SpendConnect. Willingness to work in shifting schedules, including weekends and Philippine holidays. Location: Makati Work set-up: Hybrid (3 days onsite, 2 days WFH) Schedule: Mid-shift (must be amenable to work in rotating schedule)