Program Coordinator

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Closing Date:

Type of Position:

Job Type:

Institution Name:

The University of Arkansas for Medical Sciences (UAMS) has a unique combination of education, research, and clinical programs that encourages and supports teamwork and diversity. We champion being a collaborative health care organization, focused on improving patient care and the lives of Arkansans.

UAMS offers amazing benefits and perks (available for benefits eligible positions only):

• Health: Medical, Dental and Vision plans available for qualifying staff and family
• Holiday, Vacation and Sick Leave
• Education discount for staff and dependents (undergraduate only)
• Retirement: Up to 10% matched contribution from UAMS
• Basic Life Insurance up to $50,000
• Career Training and Educational Opportunities
• Merchant Discounts
• Concierge prescription delivery on the main campus when using UAMS pharmacy

Below you will find the details for the position including any supplementary documentation and questions you should review before applying for the opening. To apply for the position, please click the Apply link/button.

Persons must have proof of legal authority to work in the United States on the first day of employment.

All application information is subject to public disclosure under the Arkansas Freedom of Information Act.

For general application assistance or if you have questions about a job posting, please contact Human Resources at askrecruitment@uams.edu.

Department:

Department's Website:

Summary of Job Duties:

Qualifications:

• Bachelor's degree, or
• Associate's degree plus two (2) years of administrative or program coordination experience, or
• High School diploma/GED plus four (4) years of administrative or program coordination experience required.

Preferred Qualifications:

• Master’s degree in a related field (MHA, M.Ed., etc.).
• 3 years of experience in a program coordination position.

Responsibilities:

• Advises prospective students and applicants on the application process and troubleshoots issues with the application system.
• Extracts applicant data/files and maintains documentation for reporting.
• Monitors applicant profiles, ensuring that applicants meet the minimum GPA and program entrance requirements.
• Coordinates application review, including tracking applications for completeness, preparing applications for reviewers, assigning reviewers, and tabulating scores.
• Coordinates recruitment and logistics across rural Arkansas.
• Coordinates and sends onboarding communications to incoming students.
• Coordinates administrative elements of faculty course preparation and delivery, particularly for adjunct faculty courses, including assurance of textbook adoption, syllabus submission, and documentation for accreditation.
• Provides student support, including information about course schedules, registration, timelines, and resources for payment.
• Coordinates and administers surveys for all students.
• Coordinates exit interviews with graduating students and appropriate faculty.
• Builds and maintains relationships with rural sites and facilitates student recruitment and placement.
• Coordinates tracking and monitoring of grant compliance and evaluation needs.
• Coordinates and administers regular alumni and employer surveys in support of programmatic goals.
• Provides fiscal support (purchasing, travel reimbursement) for faculty and students. Coordinates fiscal payments for all grant-related students, supplies, and activities.
• Ensures all related HR and administrative paperwork is prepared, approved, and communicated to the proper authorities.
• Works with College Webmaster to assure timeliness and accuracy of all materials posted to the program website.
• Troubleshoots inquiries from prospective students and current students, faculty, alumni, and community affiliates.
• Coordinates logistics for the Advisory Board meetings.
• Coordinates and schedules monthly faculty meetings.
• Coordinates and communicates with other UAMS departments and community-based partners; assists in the production and dissemination of marketing materials, program newsletters, and the student manual.
• Drafts minutes for faculty meetings and Advisory Board meetings and ensures documentation as required for program accreditation.
• Provides event planning coordination and administrative support for orientation sessions, student association meetings, faculty meetings, recruitment events, and alumni meetings, to include primary administrative responsibility and coordination for any stakeholder meetings. These responsibilities include catering and parking related to all program events.
• Provides administrative support for periodic program reaccreditation and annual reporting.
• Performs other duties as assigned.

Qualifications Equivalencies:

Additional Information:

Salary Information:

Required Documents to Apply:

Special Instructions to Applicants:

Please contact askrecruitment@uams.edu for any recruiting related questions.

All application materials must be uploaded to the University of Arkansas System Career Site https://uasys.wd5.myworkdayjobs.com/UASYS

Please do not send to listed recruitment contact.

Pre-employment Screening Requirements:

This position is subject to pre-employment screening (criminal background, drug testing, and/or education verification). A criminal conviction or arrest pending adjudication alone shall not disqualify an applicant except as provided by law. Any criminal history will be evaluated in relationship to job responsibilities and business necessity. The information obtained in these reports will be used in a confidential, non-discriminatory manner consistent with state and federal law.

Constant Physical Activity:

Frequent Physical Activity:

Occasional Physical Activity:

Benefits Eligible:

About Us

The University of Arkansas System is a comprehensive, publicly-supported higher education institution composed of 18 unique campuses, divisions and administrative units that share the singular goal of serving Arkansas residents and others by developing and sharing knowledge to impact an ever-changing world. The UA System provides access to academic and professional education, and develops intellectual growth and cultural awareness in its students, staff and faculty. The system further promotes an atmosphere of excellence that honors the heritage and diversity of our state and nation. It provides students, researchers and professionals with tools to promote responsible stewardship of human, natural and financial resources in Arkansas and around the globe, and with workforce-relevant knowledge to enhance economic development efforts that improve the overall quality of life and societal well-being.

Universities

• University of Arkansas, Fayetteville
• University of Arkansas at Little Rock
• University of Arkansas for Medical Sciences
• University of Arkansas at Monticello
• University of Arkansas at Pine Bluff
• University of Arkansas at Fort Smith
• The University of Arkansas System eVersity

Two-Year Colleges

• Phillips Community College of the University of Arkansas
• University of Arkansas Community College at Hope-Texarkana
• University of Arkansas Community College at Batesville
• Cossatot Community College at the University of Arkansas
• University of Arkansas Community College at Morrilton
• University of Arkansas Community College at Rich Mountain
• University of Arkansas Pulaski Technical College

Other Units

• University of Arkansas System
• Division of Agriculture
• Arkansas Archaeological Survey
• Criminal Justice Institute
• Arkansas School for Math, Sciences, and the Arts
• University of Arkansas Clinton School of Public Service
• Arkansas Research and Education Optical Network (ARE-ON)