Project Management Executive / Project Coordinator Associate

Job description

Company Description

GenSigma, founded in 2015, is a technology-driven company focused on solving real-world business challenges through innovative IT solutions. With expertise in IT services, staff augmentation, offshore team development, and technology-driven delivery models, GenSigma supports federal, state, and local government agencies, as well as commercial organizations.

Headquartered in San Francisco with offices across the globe, GenSigma partners with businesses to deliver cost-effective, scalable, and quality-driven solutions aligned with their current and future goals. The company serves a diverse range of clients, including startups, corporations, and non-profits.

Position: Project Management Executive / Project Coordinator

Experience: 2+ Years

Location: Slovakia, Romania, Serbia / Remote

Employment Type: Full-time

Key Responsibilities

· Coordinate and manage day-to-day project activities across IT services, staffing, and technology-related projects.

· Act as the primary point of coordination between clients, internal teams, delivery teams, and leadership.

· Support project planning, task tracking, timelines, documentation, and follow-ups to ensure smooth project execution.

· Participate in client calls, requirement discussions, project status meetings, and internal review meetings.

· Understand client requirements and coordinate with relevant teams to ensure timely delivery of agreed outcomes.

· Track project milestones, deliverables, dependencies, risks, and pending action items.

· Maintain accurate project documentation, meeting notes, status reports, and project trackers.

· Follow up with internal stakeholders to ensure tasks are completed within agreed timelines.

· Support the preparation of project reports, dashboards, proposals, and client communication documents.

· Identify project delays, risks, or coordination gaps and escalate them to the leadership team when required.

· Work closely with cross-functional teams including Sales, Delivery, Recruitment, Operations, and Leadership.

· Ensure clear communication, timely updates, and proper documentation throughout the project lifecycle.

Required Skills & Experience

· 2+ years of experience in Project Coordination, Project Management, PMO, Client Coordination, or Delivery Support roles.

· Experience coordinating IT services, staffing, recruitment, or technology-related projects will be preferred.

· Strong communication skills with the ability to interact confidently with clients and internal teams.

· Good understanding of project tracking, timelines, deliverables, and stakeholder coordination.

· Ability to manage multiple tasks, follow-ups, and priorities in a fast-paced environment.

· Strong documentation, reporting, and presentation skills.

· Basic understanding of project management tools such as Jira, ClickUp, Trello, Asana, Monday.com, MS Project, or similar tools.

· Good problem-solving skills with the ability to identify gaps and follow up for closure.

· Self-driven, organized, detail-oriented, and comfortable working in a performance-focused environment.

Nice-to-Have

· Experience working with global clients or international teams.

· Exposure to IT services, staffing, managed services, or technology delivery projects.

· Familiarity with CRM, ATS, or project management tools.

· Basic understanding of Agile, Scrum, or SDLC processes.

· Experience preparing project reports, dashboards, and client status updates.

What We Offer

· Competitive compensation.

· Opportunity to work with a global team.

· Exposure to international clients and technology-driven projects.

· Growth-oriented work environment with ownership of project coordination and delivery support.

• · Opportunity to learn project management, client handling, and cross-functional delivery operations.