Project Planning Assistant

Most businesses are held back by internal friction that nobody has time to fix. We step in to handle the difficult task of untangling broken approval chains, mismatched data systems, and manual processes that should have been automated months ago.

The role
As a Nigerian fintech firm is expanding its reach and adding new service lines, Tech Pipeline is helping them build the operational backbone needed to support this growth. The Project Planning Assistant exists to help our senior consultants keep track of every moving part in this expansion, ensuring that documentation stays current and timelines remain accurate. This is a full-time, fully remote position designed for someone who enjoys the practical challenge of organizing information and watching a complex process become simple and repeatable.

What you will do

• Review daily project logs and update internal tracking boards to reflect the true status of current tasks.
• Draft and update Standard Operating Procedures (SOPs) as we refine how the fintech firm handles new account approvals and data reconciliation.
• Trace specific data points across multiple systems to find out where a project bottleneck is actually occurring.
• Monitor internal approval queues to ensure that documents are moving to the right stakeholders for sign-off without getting stuck in inactive mailboxes.
• Prepare clear, concise written summaries of project progress for our internal documentation system, replacing the need for long status meetings.
• Assist in cleaning up project management tools by archiving completed work and ensuring new entries follow our naming conventions.
• Check the accuracy of project timelines against actual completion dates to help our team identify where we need to adjust our estimates.
• Coordinate basic scheduling for internal reviews, ensuring all necessary documentation is ready and accessible before a review begins.
• Verify that new system requirements are clearly documented and categorized so our technical team can act on them immediately.

What we are looking for

• A strong sense of logic and the ability to spot inconsistencies in a written report or a spreadsheet.
• Comfortable using basic spreadsheet functions such as filtering, sorting, and using simple formulas to organize data.
• A preference for written communication, with the ability to explain a problem clearly in a few sentences.
• Natural curiosity about how businesses operate and a desire to understand why a process was built a certain way.
• The ability to manage your own schedule and stay productive in a 100 percent remote environment.
• A high level of attention to detail, especially when it comes to checking numbers and dates in a project plan.
• Willingness to learn new software tools quickly, from project management platforms to internal communication apps.
• A practical mindset that focuses on getting things done correctly rather than searching for high-level strategic shortcuts.
• Experience from university projects, internships, or part-time work that required careful organization and tracking of information.

What we offer

• A fully remote work culture where you can work from the environment that suits you best.
• Competitive pay that is attractive for an entry-level professional starting a career in operations or project coordination.
• Direct exposure to the inner workings of a growing fintech company and the chance to learn how systems are built to scale.
• A work environment that prioritizes deep work and clear documentation over excessive video conferencing and meetings.
• Continuous learning opportunities through working alongside senior practitioners who value mentorship and clarity.
• A straightforward management style where performance is based on the quality of your work rather than how many hours you appear to be online.
• The chance to see the immediate results of your work as broken processes become stable and efficient.

Tech Pipeline operates on a specific philosophy: we find the problem, we fix it, and we leave once the client can handle the process on their own. We avoid long status meetings in favor of detailed written updates and clear documentation. This means your work will be judged on the clarity of your updates and the accuracy of your tracking rather than how much time you spend in a meeting room. As we help this Nigerian fintech firm scale, our goal is to build a project structure that is so stable it eventually becomes invisible. We stay until the job is finished and the process is running smoothly, and we expect everyone on our team to share that commitment to stability and accuracy.