Project Scheduler

Role Description The Project Scheduler will coordinate timelines and resources for live design and event production projects, ensuring tasks are sequenced and completed according to client requirements and production constraints. Day-to-day responsibilities include developing and maintaining project schedules, tracking milestones, updating stakeholders on progress, and adjusting plans based on design changes, venue logistics, and technical needs. The role involves collaborating with designers, technical directors, and vendors to align schedules with budgets, staffing, and equipment availability, as well as preparing clear reports and documentation. This is a part-time hybrid role based in Dubai, United Arab Emirates, with a mix of on-site work for meetings and production activities and some work-from-home flexibility.

Qualifications

• Strong project scheduling and coordination skills, including experience with timeline development, milestone tracking, and resource allocation.
• Proficiency with project management and scheduling tools (e.g., Microsoft Project, Excel, or similar software) and comfort working with digital documentation.
• Understanding of event production or live design workflows, including familiarity with staging, technical direction, and venue logistics.
• Effective communication and collaboration skills, with the ability to work across multidisciplinary teams and manage client and stakeholder expectations.
• Attention to detail, organizational skills, and the ability to manage multiple projects and shifting priorities in a fast-paced environment.
• Ability to work in a hybrid setup in Dubai, United Arab Emirates, including on-site coordination and remote planning tasks.
• Relevant education in project management, events, production, or a related field, or equivalent practical experience.
• Experience in the events, entertainment, or audiovisual industry is an advantage, as is familiarity with 3D design environments such as Vectorworks.