Property Management & Administrative Assistant (Remote)

About the Role

We are looking for a Property Management & Administrative Assistant with hands-on Buildium experience to support a U.S.-based residential property management operation.

The ideal candidate has experience with tenant accounts, rent collection, leasing, delinquency follow-up, and property management administration, with the ability to work independently while staying organized and maintaining a high level of accuracy and attention to detail.

Key Responsibilities

• Manage and update tenant, lease, property, and unit information in Buildium
• Review tenant ledgers, balances, rent charges, payments, and account discrepancies
• Monitor rent collections and follow up on outstanding balances
• Assist with leases, renewals, addenda, move-ins, and move-outs
• Communicate with tenants regarding payments, documents, renewals, and routine inquiries
• Maintain accurate property, tenant, and leasing records
• Prepare reports, trackers, notices, and administrative documents
• Coordinate follow-ups with tenants, management, and other team members
• Support general property management and administrative tasks as needed.

Required Qualifications

• 2+ years of experience in U.S. residential property management or a closely related role
• Hands-on experience using Buildium for property management & tenant administration
• Excellent written and verbal English communication skills
• Practical experience with rent collection, tenant ledgers, leasing, and delinquency follow-up
• Strong understanding of leases, renewals, security deposits, rent charges, and tenant balances
• Strong attention to detail with the ability to identify and resolve discrepancies
• Strong organizational, follow-up, and time-management skills
• Proficient with Google Workspace and other online property management tools
• Able to handle confidential tenant and financial information professionally
• Comfortable working independently during U.S. business hours.