Purchasing Agent

Reports to: Purchasing Manager

FLSA Status: Non-Exempt

Job Category: Supply Chain

Applicable to Which Companies: All

Role

SUMMARY

The Purchasing Agent will purchase project-related materials as well as office and plant supplies; will be responsible for material purchased to be delivered on time and for the best possible price.

ESSENTIAL DUTIES AND RESPONSIBILITIES include but are not limited to the following:

• Process Project Bill of Materials as assigned.
• Process requisitions into Purchase Orders.
• Process purchased items vendor confirmations.
• Follow up on unconfirmed purchases and generate report.
• Expedite all confirmed late purchased items and communicate to respective teams.
• Process inventory and job transfers items.
• Procure office supplies.
• Procure vending supplies.
• Procure and manage purchased safety items.
• Process system shipping requests, request vendor quotes and place orders.
• Process shippers for vendor related item returns.
• Perform other additional responsibilities as assigned.

Regular and predictable attendance is an essential function of this position.

SUPERVISORY RESPONSIBILITIES

This position has no direct supervisory responsibilities.

TRAVEL

Travel is estimated at less than 5%.

LOCATION

This position can be remote or hybrid. If the individual hired is within a reasonable commuting distance to one of the SHAPE offices, on-site or hybrid is preferred.

Qualifications

REQUIRED KNOWLEDGE, SKILLS, ABILITIES:

• Efficient use of computer and software – MS Office and ERP.
• Must be able to read blueprints.
• Ability to manage purchasing responsibilities, internal customers, and vendors concurrently.
• Ability to operate within a culture that promotes safety, customer satisfaction, and teamwork.
• Cross-departmental problem solving.
• Professional appearance and demeanor.
• Operate with honesty, integrity, enthusiasm, and self-motivation.
• Outstanding written and oral communication skills.
• Capable of working in a fast-paced environment.

EDUCATION and EXPERIENCE:

• Preferred bachelor’s degree in business or equivalent work experience.
• High School Diploma/GED.

CERTIFICATES, LICENSES AND REGISTRATIONS:

None required.

Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is regularly required to sit at a desk and work on a computer; must be able to lift up to 15 pounds at times.