Regional Workplace & Operations Specialist

SofMedica is the most innovative education-driven group of healthcare companies in New Europe (Romania, Greece, Cyprus, Bulgaria, Hungary, Croatia & Slovenia), a built ecosystem which operates since 1994 in the Region, with the aim to make a change for a better tomorrow.

At SofMedica, we are passionate about bringing life-saving medical technologies closer to patients and healthcare professionals across our countries. Every day, we work together to improve healthcare by combining innovation, education and operational excellence.

To support the continued growth of our West Cluster, we are looking for an energetic, well-organized and solution-oriented Operations Coordinator who enjoys working in an international environment and takes pride in making things happen.

If you are someone who likes variety, ownership and working across multiple countries and functions, we'd love to meet you.

Your Mission:

You will coordinate day-to-day operational activities across Hungary, Croatia and Slovenia, ensuring our offices, suppliers and internal stakeholders receive efficient operational support while helping maintain a productive and compliant working environment.

Your Responsibilities:

Office & Facility Operations

• Coordinate the daily operation of our offices in Hungary, Croatia and Slovenia.
• Manage relationships with landlords, facility management companies and external service providers.
• Organize office maintenance, repairs and workplace improvements.
• Coordinate office equipment and supplies.

Fleet Management

• Manage the company vehicle fleet leased through external leasing partners.
• Coordinate vehicle ordering, deliveries, maintenance, insurance, repairs and returns.
• Maintain relationships with leasing providers and service partners.

IT & Workplace Support

• Coordinate the procurement of laptops, mobile phones and other workplace equipment.
• Maintain the inventory of company IT assets.
• Act as the key liaison between local users and Group IT.
• Coordinate resolution of hardware, software and workplace technology issues.
• Support employee onboarding and offboarding by ensuring timely delivery and collection of equipment.

Procurement & Purchase Orders

• Create and manage Purchase Orders (POs) within the corporate procurement system.
• Coordinate supplier quotations and purchasing activities.
• Follow up on deliveries and supplier performance.
• Ensure purchasing processes comply with company policies.

Operational Compliance

• Coordinate maintenance contracts and preventive maintenance activities.
• Organize fire safety, occupational health & safety and mandatory inspections.
• Support operational aspects of tender preparation and execution.
• Maintain documentation required by local regulations and company standards.

Regional Coordination

• Collaborate closely with Finance, HR, Commercial, Logistics and Group functions.
• Coordinate operational projects across the West Cluster.
• Identify opportunities to improve processes and increase operational efficiency.
• Be a trusted operational partner for colleagues across three countries.

• Bachelor's degree or equivalent experience.
• At least 3 years of experience in operations, office management, facilities, procurement or administration.
• Excellent organizational and coordination skills.
• Ability to manage multiple priorities in a fast-paced environment.
• Strong problem-solving mindset and attention to detail.
• Experience working with ERP or Purchase Order systems.
• Good command of Microsoft Office, particularly Excel and Outlook.
• A customer-oriented attitude and excellent communication skills.
• Native Hungarian and fluent English (written and spoken) – mandatory.
• Croatian and/or Slovenian language skills are a strong advantage.
• This position is based in Budapest, with regular planned travel to our offices in Croatia and Slovenia.

• A regional role with real ownership and visibility.
• An international, collaborative working environment.
• Opportunities for professional growth and development.
• Flexible hybrid working model.
• Competitive compensation and annual performance bonus.
• Company laptop and mobile phone.
• The opportunity to contribute to one of the most innovative MedTech companies in the region.