Scheduling Coordinator / Scheduling Assistant / Appointment Coordinator

Scheduling Coordinator / Scheduling Assistant / Appointment Coordinator

Location: United Arab Emirates (Remote)

Employment Type: Part-Time

Experience Level: Mid-Level to Senior

Work Arrangement: Fully Remote

About Us

We support businesses across the UAE with organized scheduling, appointment coordination, administrative planning, and operational support. Our remote working environment helps teams manage calendars, appointments, deadlines, and daily activities efficiently while maintaining clear communication and accurate records.

The Role

We are seeking a Scheduling Coordinator / Scheduling Assistant / Appointment Coordinator to manage scheduling activities, coordinate appointments, maintain calendars, and support daily planning. The role is suitable for an organized and detail-oriented professional who can manage changing schedules, coordinate multiple parties, and ensure appointments and activities are properly arranged.

Key Responsibilities

• Coordinate appointments, meetings, schedules, and calendar activities.
• Arrange suitable dates and times based on availability and business requirements.
• Maintain and update calendars, scheduling systems, spreadsheets, and appointment records.
• Confirm, reschedule, cancel, and update appointments when required.
• Monitor upcoming appointments, deadlines, schedule changes, and outstanding actions.
• Coordinate schedules between internal teams, external partners, suppliers, and other relevant parties.
• Ensure scheduling information is accurate and communicated in a timely manner.
• Prepare daily, weekly, or monthly scheduling summaries and reports.
• Track scheduling conflicts and coordinate adjustments to avoid delays or overlaps.
• Maintain organized records of appointments, meeting details, changes, and confirmations.
• Assist with coordinating meetings, virtual sessions, interviews, project activities, and other scheduled events.
• Follow up on pending confirmations and incomplete scheduling requirements.
• Support administrative and operational teams with calendar and scheduling needs.
• Help improve scheduling procedures, tracking methods, and administrative workflows.

Requirements

• 3+ years of professional experience in scheduling, coordination, administration, appointment management, or a related field preferred.
• Bachelor’s degree or equivalent qualification preferred.
• Strong organizational and time-management skills.
• Excellent attention to detail and ability to manage multiple schedules.
• Comfortable using calendars, scheduling platforms, Microsoft Office, Google Workspace, and spreadsheets.
• Good written and verbal communication skills.
• Ability to handle schedule changes and competing priorities efficiently.
• Reliable, proactive, and able to work independently in a remote environment.
• Previous remote coordination experience is an advantage.

What We Offer

• Fully remote, part-time work arrangement.
• Flexible hours that can fit around existing commitments.
• Opportunity to develop experience in scheduling, coordination, and business administration.
• Exposure to appointment management, calendar coordination, planning, and operational workflows.
• Professional remote working environment with clear processes and responsibilities.