Senior Accountant

About Clarity Clinic

Clarity Clinic is an interdisciplinary private practice bringing together Psychiatrists, Advanced Practice Providers (PAs, NPs), Psychologists, and Therapists. Our mission is to guide the whole person toward clarity and mental wellness through exceptional, holistic care. We offer a broad range of specialties and treatment approaches — including medication management, psychological assessment, and psychotherapy — to support people wherever they are in life. Through this multidisciplinary model, we're redefining what accessible, comprehensive mental health care looks like.

Job Title: Senior Accountant

Position Type: Full-time

Department: Finance

Reports to: Controller

FLSA Status: Exempt

Location: Hybrid or remote, Chicago area preferred

Summary

Clarity Clinic is an interdisciplinary group private practice of Psychiatrists, Psychiatric Advanced Practice Providers (PAs, NPs), Psychologists, and Therapists, offering outpatient psychiatry and therapy, PHP/IOP, TMS, Spravato, and psychological testing across multiple Chicago-area locations. Our mission is to thoughtfully guide the whole person on their journey to find clarity and mental wellness by providing exceptional holistic care.

The Senior Accountant completes Clarity's day-to-day accounting and prepares the monthly close. The Controller reviews and signs off on this work and owns its accuracy. This role does the work that gets the books there: payables, journal entries, accruals, reconciliations, and the first draft of the close.

Clarity runs on QuickBooks today and is implementing Sage Intacct. Vendor payments currently move through several channels, including Ramp and other cards, ACH, wires, and bill pay. A core part of this role is bringing order to that: one payables process, clean vendor records, and reconciliations the Controller can rely on.

Duties/Responsibilities

Payables & Daily Accounting

• Run accounts payable end to end: invoice intake, coding, approval routing, vendor setup, and payment preparation.

• Prepare ACH, wire, and bill pay batches for Controller approval and release. The preparer of a payment is never its approver.

• Move routine vendor bills onto a standard payment process and document which payment channel is used for what.

• Code Ramp and card activity and reconcile it monthly, including receipt compliance.

• Maintain the vendor master, including W-9s, 1099 tracking, and independent verification of any vendor bank account change before payment.

• Produce the AP aging and vendor spend reports.

• Handle vendor payment, bill pay, and expense coding questions through the Finance help desk.

Month-End Close

• Prepare the first draft of the monthly close on the close calendar set by the Controller, including journal entries, accruals, and prepaids.

• Prepare monthly reconciliations for all balance sheet accounts for Controller review.

• Maintain fixed asset, depreciation, prepaid, and lease schedules, including lease accounting under ASC 842.

• Prepare payroll journal entries and accruals from Rippling.

• Maintain close checklists and supporting workpapers.

Systems, Audit & Partnership

• Support the Sage Intacct implementation, including vendor master cleanup, data migration, and testing. Keep QuickBooks records clean until cutover.

• Prepare schedules and support for the outside CPA, tax filings, and lender requests.

• Provide actuals and accrual detail to the Strategic Finance Manager and coordinate with the billing team on posting cutoffs.

Other Duties

The above job description is not intended to be an all-inclusive list of duties and standards of the position. Incumbents will follow any other instructions and perform related duties, as assigned by their supervisor.

Qualifications and Minimum Requirements

• Bachelor's degree in accounting, finance, or a related field

• 4+ years of accounting experience, including hands-on month-end close work

• Working knowledge of GAAP and accrual accounting

• Experience with accounts payable and reconciliations across multiple payment channels

• Proficiency in QuickBooks and Excel

Preferred

• CPA or CPA-track

• Sage Intacct or other ERP migration experience

• Healthcare or behavioral health experience

• ASC 842 lease accounting

• Experience with Ramp, Rippling, or AdvancedMD

Role Competencies

Technical Competencies

Behavioral Competencies

Orientation and Competency Assessment

The employee completes Clarity Clinic orientation, including HIPAA privacy and security, compliance, and role-specific training, within the timeframe set by HR policy. Competency is assessed at hire (structured interview with a technical exercise), at 30 days, 90 days, and 6 months of employment, and annually thereafter. The Controller serves as the evaluator of record, in coordination with Human Resources. Assessment methods include direct review of work products (reconciliations, journal entries, close workpapers, payment batches) and observation. Results are documented and retained in the employee's personnel record in accordance with Joint Commission standard HR.01.06.01 and Clarity Clinic policy CC_HRM_D_HRM.01.07.01.

Compensation & Benefits

• Base Salary: $90,000 to $110,000

• Bonus eligibility: per Clarity plan

• Full comprehensive benefits package including health, dental, vision, EAP services and more

• Monthly Wellness Reimbursement to promote your self-care routine and well-being

• 401k match up to 4%

• 15 days of accrued PTO and up to 5 sick/wellness days

Physical Requirements

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The employee is regularly required to communicate with others, sit, and use a computer for extended periods, and to travel occasionally to Clarity Clinic locations in the Chicago area.

We celebrate diversity when it comes to all backgrounds and identities, and we encourage applications from minorities, LGBTQ+ individuals, candidates of all ages, and nontraditional backgrounds. Clarity Clinic is an equal opportunity employer. We evaluate qualified applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, and other legally protected characteristics.

Please stay alert to protect yourself from sophisticated job scams during the recruiting process. Only emails that come from claritychi.com are legitimate recruiting messages. Our HR Team will not send emails from other domains, or message you using WhatsApp or text messaging. We conduct all interviews by phone or video, and we will never ask you for money or to download software either during the interview process, credentialing or during our onboarding process. More tips from the FTC to avoid job scams: https://www.consumeraffairs.com/news/ftc-offers-tips-on-avoiding-job-scams-041321.html