Senior Administrative Coordinator

Role Description The Senior Administrative Coordinator is a part-time remote role responsible for providing high-level administrative support to leadership and project teams. This position manages calendars, organizes meetings, prepares agendas and minutes, and coordinates internal and external communications. The coordinator maintains documentation and records, supports basic finance and budgeting tasks such as invoice tracking and expense reporting, and contributes to the smooth running of daily operations. The role also involves handling customer or stakeholder inquiries in a professional manner, preparing reports and presentations, and collaborating with cross-functional teams to ensure timely completion of tasks and adherence to organizational procedures.

Qualifications

• Candidates should possess strong Communication skills, including clear written and verbal communication and the ability to interact professionally with internal and external stakeholders.
• Candidates should possess solid Administrative Assistance capabilities, including scheduling, document management, meeting coordination, and follow-up on action items.
• Candidates should possess proven Customer Service experience, demonstrating responsiveness, problem-solving, and a service-oriented mindset when handling inquiries.
• Candidates should possess foundational Finance skills, such as basic budgeting support, invoice processing, and accurate expense tracking.
• Candidates should possess excellent Organization Skills, including attention to detail, time management, prioritization, and the ability to manage multiple tasks remotely.
• Experience in transportation, infrastructure, or public services environments is beneficial.
• Proficiency with office productivity tools (e.g., email, spreadsheets, word processing, virtual meeting platforms) is required.
• Relevant education or training in business administration, office management, or a related field is preferred.