Senior Biological Sample Management Specialist

Job Title: Senior Biological Sample Management Specialist

Location: United Arab Emirates (Remote)

Employment Type: Full-Time

Work Arrangement: 100% Remote — Work From Home

Level: Senior

About the Role

We are seeking an experienced Senior Biological Sample Management Specialist to oversee the digital coordination, documentation, traceability, and quality management of biological sample operations. The role focuses on reviewing sample lifecycle records, monitoring chain-of-custody documentation, supporting biobanking governance, assessing sample inventory data, and ensuring that sample management processes align with applicable quality, biosafety, and research requirements.

The successful candidate will collaborate remotely with laboratory teams, clinical research professionals, biobank personnel, quality assurance specialists, and study coordinators to maintain reliable sample records and improve operational controls. The position is fully remote and does not involve physical specimen handling or laboratory activities.

Key Responsibilities

• Oversee digital records and documentation relating to the receipt, registration, processing, storage, transfer, and disposition of biological samples.
• Review sample identification records, labeling information, inventory entries, and associated metadata for accuracy and completeness.
• Monitor electronic sample tracking systems and laboratory information management systems (LIMS).
• Assess chain-of-custody documentation and investigate discrepancies in sample movement records.
• Review sample collection, transport, processing, and storage documentation against approved protocols.
• Monitor temperature monitoring records, storage condition logs, and excursion reports supplied by local laboratory teams.
• Evaluate sample inventory reports to identify missing records, duplicate entries, inconsistent identifiers, and unresolved status discrepancies.
• Support the development and maintenance of standard operating procedures (SOPs) for sample documentation and traceability.
• Review sample management workflows for compliance with applicable Good Clinical Practice (GCP), Good Laboratory Practice (GLP), and relevant biobanking standards.
• Coordinate remotely with laboratory personnel to resolve documentation gaps and sample tracking issues.
• Monitor sample retention periods, storage allocation records, transfer histories, and approved disposition schedules.
• Review sample shipment documentation, including packaging records, transport conditions, and temperature monitoring evidence.
• Support the documentation review of biological sample transfers between laboratories, research sites, biobanks, and authorized service providers.
• Assess deviations, non-conformances, and corrective and preventive action (CAPA) records related to sample management.
• Maintain digital audit trails and support inspection readiness through organized and controlled sample documentation.
• Prepare reports on sample inventory status, storage capacity, traceability performance, documentation quality, and outstanding issues.
• Support data integrity reviews and recommend improvements to electronic sample management controls.
• Contribute to risk assessments covering sample traceability, confidentiality, storage documentation, and operational continuity.
• Assist with research study documentation reviews and sample reconciliation activities.
• Recommend process improvements to strengthen sample governance, data quality, and coordination across research and laboratory teams.

Qualifications and Experience

• Bachelor's degree in Biomedical Science, Biotechnology, Biology, Microbiology, Life Sciences, Laboratory Science, or a related discipline.
• A postgraduate qualification in biobanking, clinical research, laboratory management, or a related field is an advantage.
• Typically 5–8 years of experience in biological sample management, biobanking, clinical research operations, laboratory quality, or specimen documentation.
• Strong understanding of biological sample lifecycle management and traceability requirements.
• Familiarity with human biological samples, including blood, tissue, serum, plasma, DNA, RNA, and other research specimens.
• Knowledge of sample identification, labeling, inventory management, chain of custody, and retention controls.
• Experience using LIMS, electronic sample tracking platforms, biobank databases, and document management systems.
• Understanding of applicable GCP, GLP, biosafety, and biobanking quality principles.
• Familiarity with sample storage documentation, temperature monitoring records, transport requirements, and excursion management.
• Knowledge of data integrity, confidentiality, and controlled documentation practices.
• Ability to review technical records, investigate discrepancies, and prepare clear quality reports.
• Strong analytical, organizational, and problem-solving skills.
• Excellent written communication and cross-functional coordination abilities.
• High attention to detail and the ability to manage sensitive research and sample-related information responsibly.
• Relevant training or certifications in biobanking, clinical research, laboratory quality management, or biosafety are advantageous.

What We Offer

• A fully remote, work-from-home position based in the UAE.
• Opportunities to support biological sample governance and research quality initiatives.
• Collaboration with laboratory, clinical research, and biobanking professionals.
• Exposure to sample tracking systems, quality frameworks, and research documentation processes.
• Professional development and opportunities for career advancement.

How to Apply

Interested candidates should submit an updated CV highlighting their biological sample management experience, biobanking or laboratory background, sample tracking system expertise, and relevant quality or research qualifications.

Application Subject: Application – Senior Biological Sample Management Specialist (UAE Remote)

Candidates should confirm applicable employment arrangements, residency requirements, and work authorization before accepting an offer.

• Remote-work scope and authorization: This position is limited to remote documentation oversight, digital inventory review, traceability analysis, quality monitoring, and virtual coordination. Physical sample collection, labeling, packaging, handling, processing, testing, storage, transfer, shipment preparation, and disposal must be performed by qualified local laboratory or biobank personnel under approved procedures. Clinical decisions, research consent determinations, biosafety approvals, regulated sample release, and formal regulatory reporting must be completed or authorized by appropriately qualified and designated professionals.