ST
Senior Coordinator (Construction / HVAC Industry)
- Hiring from
- Probably Worldwide
- Work type
- Remote
- Posted
- Oct 1, 2026
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Job Description
This is a remote position.
About the Client:
Our client operates within the commercial and industrial HVAC and construction sector, delivering multiple concurrent projects across varying scales. The business is focused on strengthening its project delivery framework by introducing structured processes to improve efficiency, coordination, and overall project outcomes. They offer a collaborative, fast-paced environment with a strong emphasis on accountability and operational discipline.
Role Overview:
We are seeking a Senior Coordinator to provide structured administrative and coordination support across the full project lifecycle—from estimating through to delivery.
This role is critical in supporting the project management team, ensuring strong coordination, maintaining accurate tracking systems, and protecting key commercial timeframes.
Key Responsibilities:
Estimating & Project Award Support
- Log incoming RFQs and maintain the tender pipeline
- Create structured tender folders and issue RFQs to suppliers
- Track supplier responses and ensure compliance
- Collate and format tender submissions
- Set up project folders and registers (RFI, variations, procurement)
- Extract and track claim schedules and key milestones
Delivery Coordination Support
- Track procurement timelines and supplier quotes
- Maintain RFI and variation registers
- Monitor variation ageing and key deadlines
- Send reminders for claims and payments
- Assist with documentation and reporting requirements
Project Administration & Reporting
- Maintain live project tracking registers
- Support reporting requirements across multiple projects
- Ensure adherence to structured workflows and timelines
Shared Inbox Management
- Monitor and categorise incoming emails
- Flag urgent matters and route enquiries appropriately
Requirements
- Minimum 5+ years of construction administration experience
- Strong coordination experience (non-negotiable)
- Experience supporting project management teams
- Familiarity with Australian construction processes
- Preferably with HVAC or Mechanical Engineering exposure
- Proficiency in Excel and shared drive systems
Nice to Have:
- Background in construction or mechanical services
- Experience with RFQs, procurement processes, and project registers
- Familiarity with Simpro or similar job management systems