Senior Legal Hold Specialist

Job Title: Senior Legal Hold Specialist

Location: UAE (Remote)

Employment Type: Full-Time

Level: Senior

Work Arrangement: Fully Remote

About Us

We are committed to maintaining strong legal governance, defensible information management, and regulatory compliance. We are seeking an experienced Senior Legal Hold Specialist to oversee legal hold processes, coordinate document preservation activities, and ensure relevant information is properly identified, retained, and protected throughout litigation, investigations, and other legal matters.

Key Responsibilities

• Manage the end-to-end legal hold process, including issuance, acknowledgment, monitoring, modification, and release of legal holds.
• Coordinate with Legal, Compliance, IT, HR, Records Management, and relevant business units to identify custodians and preserve potentially relevant information.
• Develop and maintain legal hold policies, procedures, templates, tracking logs, and documentation standards.
• Identify relevant data sources, custodians, systems, and records requiring preservation in connection with litigation, regulatory inquiries, audits, or investigations.
• Monitor custodian acknowledgments and compliance, follow up on outstanding actions, and escalate non-compliance where necessary.
• Maintain accurate legal hold records, audit trails, preservation evidence, and status reports.
• Support e-discovery and litigation readiness activities, including coordination of data collection, preservation, and legal review workflows.
• Work with IT and information governance teams to address preservation requirements involving email, collaboration platforms, cloud systems, and electronic records.
• Assess legal hold risks, identify process gaps, and recommend improvements to strengthen defensibility and operational efficiency.
• Support legal hold training and awareness initiatives for employees and relevant stakeholders.
• Ensure confidential and sensitive information is handled securely and in accordance with applicable privacy, records retention, and legal requirements.

Qualifications and Experience

• Bachelor’s degree in Law, Legal Studies, Information Governance, Records Management, or a related discipline.
• At least 5–8 years of experience in legal holds, e-discovery, litigation support, information governance, or legal operations.
• Strong understanding of legal hold procedures, document preservation principles, records retention, and litigation readiness.
• Experience coordinating with legal counsel, IT teams, business stakeholders, and external legal service providers.
• Familiarity with e-discovery platforms, legal hold management systems, and enterprise document management tools.
• Strong organizational, analytical, documentation, and project management skills.
• Excellent written and verbal communication skills, with the ability to explain preservation obligations clearly.
• High attention to detail and the ability to manage multiple matters and deadlines simultaneously.
• Demonstrated discretion in handling confidential, privileged, and sensitive information.
• Relevant certifications in e-discovery, information governance, or records management are an advantage.
• Ability to work independently and collaboratively in a fully remote environment.

Key Performance Indicators (KPIs)

• Legal Hold Timeliness: Issue and update legal holds within required deadlines.
• Acknowledgment Compliance: Maintain high custodian acknowledgment and compliance rates.
• Preservation Accuracy: Ensure relevant custodians, data sources, and records are appropriately identified and preserved.
• Documentation Quality: Maintain complete, accurate, and audit-ready legal hold records.
• Risk Reduction: Minimize preservation failures, missed custodians, and procedural gaps.
• Issue Resolution: Resolve escalated legal hold issues promptly and effectively.
• Process Improvement: Improve workflow efficiency, tracking accuracy, and stakeholder awareness.

What We Offer

• Competitive compensation based on qualifications and experience.
• Fully remote working arrangements.
• Opportunities to contribute to legal operations and information governance initiatives.
• Professional development and continuous learning opportunities.
• A collaborative, inclusive, and professional working environment.

How to Apply

Interested candidates should submit an updated CV and a brief cover letter highlighting their legal hold, e-discovery, litigation support, or information governance experience.

Email Subject Line: Application – Senior Legal Hold Specialist (UAE Remote)

• We welcome detail-oriented professionals who demonstrate sound judgment, strong organizational skills, and a commitment to protecting information and supporting legal compliance.